Job Summary
You will manage office administrative tasks including filing, scanning, and mail processing to support smooth daily operations. You will handle employee records, payroll preparation, and foreign worker permit administration to ensure compliance and accurate documentation.
Responsibilities
- Organize and maintain documents by filing, scanning, copying, and sorting mail to ensure easy retrieval and efficient communication
- Answer incoming calls professionally to assist internal and external stakeholders
- Monitor and maintain inventory levels of stationery, cleaning supplies, and pantry items by placing timely orders
- Manage petty cash to process employee expense claims accurately and timely
- Submit and record staff leave applications for approval to maintain accurate attendance records
- Prepare and update employee records and employment contracts for new hires and staff movements
- Print foreign worker levy breakdowns by the 5th of each month to support payroll and compliance
- Print NETS terminal invoices by the 10th of each month for financial processing
- Print Singtel invoices upon receipt by the last week of each month for payment processing
- Prepare monthly payroll by the 5th and submit CPF contributions by the 14th to ensure timely salary disbursement and statutory compliance
- Apply for, renew, terminate work permits, and submit tax clearance for foreign staff to maintain legal workforce status
- Purchase and renew foreign worker medical insurance (FWMI) and Work Injury Compensation Insurance (WICI) annually to meet regulatory requirements
- Submit foreign staff levy waiver applications when applicable to optimize company expenses
- Submit insurance claims as needed to recover eligible costs
- Manage Corppass and MOM portal accounts to facilitate government transactions and compliance
- Seek management approval for SFA Food License and Safety Trade Mark product renewals upon notification to maintain business licenses
- Prepare Director's expense reports for filing and submission to the accountant for GST and financial records
- Perform ad-hoc duties as assigned to support team and company needs
- Use MS Excel to manage data and reports accurately
- Apply high attention to detail when handling numerical data to ensure accuracy
- Read Chinese characters and communicate effectively with Chinese-speaking clients to support client relations
- Work Monday to Friday, 9am to 5pm
