We are seeking a dependable and highly organised Administrative Assistant to support the Chief People Officer and the HR team in a dynamic founder office environment. This role also serves as the first point of contact for the office, managing front desk and reception duties while ensuring smooth day-to-day administrative and People operations with a high level of professionalism and confidentiality.
Responsibilities:
- Provide administrative and scheduling support to the Chief People Officer, including calendar management and meeting coordination.
- Prepare meeting materials, presentations, and internal correspondence as required.
- Assist in coordinating HR leadership meetings and follow up on action items.
- Maintain proper filing and documentation of confidential HR records.
- Support onboarding coordination, HR initiatives, and employee-related programs when required.
- Assist with logistics for internal meetings, leadership sessions, and people initiatives.
- Serve as the front desk representative by welcoming guests, managing visitor registration, and ensuring a positive office experience.
- Handle incoming calls, emails, and general enquiries in a professional and timely manner.
- Manage meeting room bookings, office supplies, and general office upkeep to ensure a well-organised workspace.
- Coordinate with vendors and building management for office-related matters when required.
Requirements:
- Diploma or Degree in Business Administration, Human Resources, or related field.
- 2-4 years of administrative, executive support, or receptionist /front desk experience.
- Highly organised, detail-oriented, and able to manage multiple priorities.
- Strong communication and interpersonal skills with a professional and approachable demeanour.
- Proficiency in Microsoft Office.
- Ability to handle sensitive information with discretion and professionalism.
