HR & Administrative Executive

About the Role

Are you passionate about people, precision, and organization
We're looking for an HR & Administrative Executive who takes pride in getting the details right - especially when it comes to payroll - and enjoys being part of a dynamic, close-knit team.

In this role, you'll oversee end-to-end payroll management, support a broad range of hands-on HR operations, and handle key administrative duties that keep the office running smoothly. It's a great fit for someone who enjoys variety, thrives in an SME environment, and wants to make a real impact every day.

Recruitment & Onboarding

. Coordinate recruitment activities (job postings, resume screening, interview scheduling)

. Prepare offer letters, employment contracts, and onboarding documents

. Conduct employee orientation and onboarding arrangements

Employee Records & HR Administration

. Maintain accurate employee records (personal files, contracts, leave, attendance)

. Update HR databases and ensure compliance with company policies

. Prepare HR letters (confirmation, promotion, warning, termination, resignation acceptance)

Payroll & Benefits Administration

. Assist in monthly payroll processing (attendance, overtime, commissions, allowances)

. Assist in monthly payroll computation

. Administer employee benefits (leave, claims, insurance, CPF)

. Handle payroll queries and ensure timely salary disbursement

Performance & Disciplinary Support

. Assist in probation reviews and performance appraisal administration

. Prepare documentation for disciplinary actions and performance management

. Support HR investigations and follow-up actions when required

Compliance & MOM Matters (Singapore)

. Ensure compliance with MOM regulations and Employment Act

. Handle work pass matters

. Prepare MOM submissions, appeals, and documentation when required

2. Administrative Functions

Office Administration

. Manage office supplies, inventory, and vendor coordination

. Oversee office facilities, maintenance, and cleanliness

. Handle incoming calls, emails, and general correspondence

. Documentation & Reporting

. Prepare administrative reports and HR summaries

. Maintain filing systems (physical and digital)

. Support audits and internal documentation requirements

Management & Operational Support

. Provide administrative support to management and department heads

. Coordinate meetings, schedules, and internal communications

. Assist in company announcements and staff communications

3. Additional Responsibilities

. Support company events, staff engagement activities, and training coordination

. Handle ad-hoc tasks assigned by management

. Uphold confidentiality and professionalism in all HR and administrative matters

What We're Looking For

• Diploma or higher qualification in Human Resource Management, Business Administration, or a related field.

• 2-4 years of HR and payroll experience, ideally in an SME or fast-paced setup.

• Sound knowledge of local employment laws and statutory compliance.

• Proficient in MS Excel and familiar with Info-Tech payroll system.

• Meticulous, organized, and able to manage multiple priorities efficiently.

• Trustworthy, discreet, and able to handle confidential information with care.