Swiss-Asia Financial Services (SAFS) provides a dedicated incubation space for Wealth Managers, Funds Managers and Family Offices in Singapore. We have been a pioneer in Wealth Management and Fund Management activities for over 20 years. Today, we are one of the Leading Independent Wealth Management and Fund Platforms in Asia.
SAFS holds a Capital Markets Services (CMS) License under the Singapore Securities and Futures Act (SFA) to conduct regulated activities in Fund Management and Advisory for accredited investors.
Job Description - HR & Administrative Assistant Manager
We are looking for a dynamic and meticulous HR & Administrative Assistant Manager to manage a wide range of human resources activities, general administration, and operational tasks.
Key Responsibilities
Human Resources
- Manage employee records ensuring accuracy and easy retrieval.
- Oversee full recruitment and onboarding processes, as well as employee offboarding.
- Handle payroll processing, including CPF, taxes, commissions, and statutory contributions.
- Act as a liaison with tax authorities on employee-related matters.
- Coordinate employee benefits, including insurance policies and claims.
- Manage government-related submissions (e.g., paternity/childcare claims, MOM surveys, CPF filings).
- Administer employee leave, attendance, and absenteeism records via the Timesoft software system.
- Support work pass applications (EP and other passes) and directorship applications.
- Address employee relations issues, grievances, and provide counselling where necessary.
- Prepare HR reports, including quarterly salary contributions for MAS reporting.
General Administration
- Provide executive support to senior management.
- Coordinate with corporate secretaries, notaries, and regulatory bodies on company matters (e.g., ACRA updates, director resolutions).
- Manage vendor relationships, including office suppliers, service providers, and recruiters.
- Oversee office operations: supplies, equipment servicing, access cards, courier, mail, and maintenance.
- Organize employee engagement activities such as birthday celebrations and other ad-hoc events.
Role Requirements
- Minimum of 5 years relevant experience in HR and administration, including recruitment, HR operations, payroll, tax filing, work pass applications, and office management.
- Strong knowledge of Singapore employment laws, CPF, IRAS, and MOM guidelines.
- Proficient in HR and payroll systems, Microsoft Office, and document management.
- Highly organized, detail-oriented, and able to manage multiple tasks independently.
- Excellent interpersonal and communication skills.
- Demonstrates high integrity, confidentiality, and accountability.
- Proactive, resourceful, and able to work well under pressure in a fast-paced environment.
- Familiar with vendor management, statutory submissions, and basic employee relations.
At Swiss-Asia, we provide a range of attractive benefits, including:
- Hybrid work arrangement
- Annual Wage Supplement (13th Month pay)
- Performance bonus
- Comprehensive Medical, Dental and Life coverage
In addition, we offer:
- An environment promoting growth opportunities: You'll be part of a team that encourages your personal and professional development.
- A strong company culture: We foster an inclusive and supportive workplace where collaboration, innovation, and continuous learning thrive.
- SAFS is an equal opportunity company: We are committed to creating an inclusive environment and valuing diversity within our team.
