HR & Admin Officer

Job Description

RECRUITMENT

. Recruitment and selection. Drafting of the job advertisement, post on various platform, follow up to identify suitable candidates, conduct interviews, get Management approval.

. Handles all the foreign work pass application, renewals and cancellation for employees/candidates including medical examination arrangement.

HANDLE PRE-BOARDING, ON-BOARDING AND EXIT-CLEARANCE PROCESS

TRAINING

. Training Coordination: Oversee and arrange mandatory training courses for employees, ensuring the validity of certificates and scheduling refresher courses when required.

. Training SOP & Support: Assist in developing training Standard Operating Procedures (SOPs) for central kitchen and store employees, and support the execution of on-site training.

. Learning & Development: Identify and recommend suitable training programs in line with the company's development needs, to support employees continuous improvement.

MANPOWER PLANNING

. Monitor foreign worker quota closely.

. Computation the number of quota in advance.

. Analysis and find solution to maintain/increase number of quota.

INVENTORY

. Manage inventory of staff uniforms, shoes, medicine, facemask, etc.

PAYROLL

. Prepare, check and process payroll to ensuring that salary is paid timely and accurately.

STAFF WELFARE

. Carry out employee reimbursement. Check benefits claims against entitlements.

. Birthday welfare arrangement.

HR POLICY, SALARY & BENEFIT

. Study competitors of the organisation. Compare organisation's compensation and benefits programmes against industry practices.

. Review and work with Management on HR policies and procedures, employee rewards & benefits.

STAFF PERFORMANCE AND DISCIPLINARY MANAGEMENT

. Assist in performance appraisal and maintain performance records.

. Support managers in handling performance or disciplinary issues.

. Administer disciplinary procedures and prepare related documentation.

. Ensure compliance with company policies and employment laws.

PWM (PROGRESSIVE WAGE MODEL)

. To ensure the company pay the employee at least the minimum monthly wage for their respective levels to ensure compliance with the PWM.

MOM SURVEY

. Participate in MOM surveys and ad-hoc surveys.

GOVERNMENT GRANT / CLAIM

. Prepare applications for various relevant grants/claim offered by the government agencies. Eg. Childcare leave, foreign worker levy waives, SG United programmes, etc.

INSURANCES

. Handle insurance process including report and claim with related party (MOM & Insurance agency) when it is necessary.

. Renew Work Injury Compensation Insurance and Foreign Worker Medical Insurance timely. Review and compare quotations from different insurance agency upon renewal.

ADMINISTRATION WORK

. Process and prepare all types of employment-related letters including employment contracts, confirmation letters, termination letters, promotion letter, increment letters, warning letter, etc.

. Administer and update employees personnel database.

. Organized and maintain filling system (hard & soft copy)

. Manage office operations and provide administrative support (meetings, documents, databases, correspondence).

. Oversee retail outlet matters including opening/closing, leasing, licensing, insurance, and utilities.

. Handle HQ and central kitchen operations such as leasing, maintenance, vehicles, and compliance renewals.

. Support production and food safety compliance (SFA/NEA licensing, testing, complaints) and other tasks assigned by Management.

Job Requirement

. Degree/Diploma in any disciplines and/or Professional Diploma in Human Resources Management/At-least 2 - 3 years of HR experience.

. Good working knowledge of Singapore Employment Act and local HR practices

. Good knowledge of Government legislations (MOM, CPF and IRAS)

. Effective interpersonal and communication skills and ability to work with all levels

. Organized, independent and able to seek solutions

. Ability to organize and multi task in a fast pace environment

. Possess integrity, Can Do attitude with passion and a global mindset

. Attentive to details and reliable