HR & Admin Manager

Job Summary

Choco Up is seeking a hands-on HR & Admin Assistant Manager / Manager to be based in Singapore and serve as the local HR lead for the Singapore office. This role will own day-to-day human resources and office administration matters in Singapore, while partnering closely with the Hong Kong HR team and business leaders to ensure compliant, efficient, and people-centric operations.

Your Role

The role is suitable for a pragmatic HR generalist who is comfortable operating independently, building local processes, and supporting a growing business in a dynamic environment. The successful candidate will be expected to combine strong execution with sound judgment, attention to detail, and a service-oriented mindset.

What You Will Do

As a HR & Admin Manager, you will be responsible for the following:

• Own the full spectrum of Singapore HR operations, including onboarding, offboarding, employee records, confirmation and contract administration, leave and attendance administration, benefits coordination, and day-to-day employee support.
• Manage monthly payroll administration and related statutory matters, including CPF contributions, IR8A coordination, government leave claims, and liaison with relevant external vendors or authorities as needed.
• Support talent acquisition, including job posting, candidate coordination, interview scheduling, offer documentation, pre-employment checks, and onboarding logistics.
• Serve as the local point of contact for Singapore employment practices and help ensure compliance with applicable labour regulations, internal policies, and documentation standards.
• Maintain and improve HR policies, SOPs, templates, and filing systems to ensure records are accurate, confidential, and audit-ready.
• Partner with managers on employee lifecycle matters, including probation review tracking, employee relations matters, performance management administration, and routine people advisory support.
• Coordinate learning, engagement, and culture-building activities, and support regional initiatives where relevant.
• Oversee office administration, including office facilities, equipment, access cards, seating, pantry and stationery supplies, vendor coordination, courier arrangements, and general workplace upkeep.
• Support administrative matters relating to insurance, business licenses, corporate records, and other operational documentation where required.
• Manage and monitor selected HR and administrative budgets, invoices, reimbursements, and vendor payments in coordination with finance and external service providers.
• Drive continuous improvement in local HR and administrative processes so that the office can operate with stronger ownership, responsiveness, and reduced reliance on offshore support.
• Handle ad hoc HR, office management, and cross-functional projects as assigned.

We Are Looking For People Who Possess

Qualification

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related discipline.
• Around 5–8 years of relevant experience in HR and office administration, with solid exposure to employment practices and statutory requirements; title can be calibrated based on seniority.
• Strong working knowledge of payroll processes, CPF administration, employment documentation, and common HR operational workflows.
• Comfortable handling a broad generalist scope independently in a lean and fast-paced environment.
• Experience supporting recruitment and employee lifecycle administration for professional or growth-stage organisations.
• Strong organisational skills, attention to detail, and ability to manage confidential information with discretion.
• Effective interpersonal and communication skills, with the ability to work with colleagues across functions and locations.
• Proactive, reliable, and hands-on, with a willingness to solve problems and improve processes.
• Proficient in Microsoft Office and familiar with HRIS, payroll systems, and routine administrative tools.
• Prior experience in financial services, fintech, startup, or regional SME environments would be an advantage.

Benefits

At Choco Up, we value our people and believe that an individual's successes make the company successful. We have a big goal and we work hard, so we want to give everyone the benefits that really help their success:

• Competitive packages
• Performance-based bonus and ESOP opportunities
• Medical Insurance
• Fast career progression
• Opportunity to work on cutting-edge tech innovations leading in the globe
• Join a prominent fintech startup and make a big impact to the lives of Asia's entrepreneurs
• Flat and open culture, be able to work directly with founding team

*To ensure proper processing, please submit resumes through the designated channel. Resumes sent via other channels will regrettably not be considered.*

*Candidates with less experience will be considered for the HR & Admin Assistant Manager role.*