HR & Admin Executive (with Accounts Support)

HR & Foreign Worker Administration

• Assist in recruitment coordination (job postings, interview scheduling, onboarding)

• Maintain employee records, contracts, and HR documentation

• Support payroll, leave tracking, and attendance records

• Ensure compliance with Singapore MOM regulations

• Handle foreign worker administration, including:

• Work permit applications, renewals, and cancellations

• Monitoring quota and levy requirements

• Liaising with MOM and relevant agencies

• Maintaining proper documentation for all foreign employees

Administrative Support

• Support daily office administrative operations

• Coordinate with outlets on HR and operational matters

• Manage documentation, filing systems, and SOP updates

• Assist with internal reporting and communications

Accounts Support (Basic Bookkeeping)

• Assist with invoice processing and expense tracking

• Perform data entry for accounts (AP/AR support)

• Prepare documents for monthly closing and reporting

• Liaise with external accountant when required

Requirements

• Diploma or Degree in HR, Business Administration, Accounting, or related field

• Minimum 1-3 years of relevant experience

• Familiar with Singapore foreign worker regulations (Work Permit, quota, levy, etc.)

• Basic accounting or bookkeeping knowledge

• Proficient in Microsoft Office (especially Excel), and Google Drive

• Organised, detail-oriented, and able to multitask

Preferred

• Experience in retail, beauty, or multi-outlet environment

• Experience handling work permits and MOM submissions

• Familiar with accounting software (e.g. QuickBooks) and HR software (e.g. InfoTech)

• Bilingual in English and Mandarin to liaise with Chinese-speaking customers and team members.

  Work Schedule

  • Monday to Friday: 9:00 AM - 6:00 PM

  • Saturday: Half-day (e.g. 9:00 AM - 1:00 PM)