HR & Admin Executive

Job Overview

We are seeking a reliable and detail-oriented HR & Admin Executive to support our human resource functions and daily administrative operations. This role plays a key part in ensuring smooth people operations, staff coordination, and manpower planning across the centre.

Job Responsibilities

1. Human Resource & Administration

• Prepare, review, and manage HR documentation including employment letters, internal memos, and policy-related documents

• Coordinate with staff on HR documentation acknowledgements and ensure timely completion

• Maintain accurate employee records, personnel files, and HR databases in compliance with internal requirements

• Provide day-to-day HR administrative support and act as a point of contact for basic HR enquiries

• Support staff engagement initiatives, welfare matters, and coordination of internal training activities

2. Recruitment & People Operations

• Support end-to-end recruitment administration, including interview scheduling, candidate coordination, and preparation of recruitment documents

• Assist with onboarding and orientation processes to ensure new hires transition smoothly into the organisation

• Coordinate offboarding activities, including documentation and exit processes

3. Scheduling & Manpower Planning

• Support teacher scheduling, relief coverage, and programme coordination to ensure operational continuity

• Assist with manpower planning and staffing arrangements to support daily centre operations and class requirements

• Liaise with internal stakeholders to address scheduling changes and operational needs

Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related field

• HR-related internship or working experience is an added advantage

• Strong organisational skills with good attention to detail and follow-through

• Good communication and interpersonal skills

• Able to manage multiple tasks in a fast-paced, operational environment

• Willing to take off days on Saturday and one weekday (except Monday)