HR & Admin Executive

Job Summary

We are looking for a proactive and detail-oriented HR & Admin Executive with at least 2 years of relevant experience to support the HR Manager in managing the full spectrum of HR and administrative functions. This role plays a key part in ensuring smooth HR operations, compliance with labor laws, and effective office administration.

Key Responsibilities

• Support the HR Manager in daily HR operations and implementation of HR initiatives.

• Handle end-to-end recruitment, ensuring timely completion of recruitment activities in line with hiring plans.

• Administer onboarding, confirmation, grievance handling, and off-boarding processes in a timely and professional manner.

• Coordinate with departments on hiring needs, staff movements, confirmations, and resignations.

• Assist in payroll-related matters and ensure accuracy of HR documentation.

• Maintain and update employee records in HRIS with accuracy, confidentiality, and timeliness.

• Ensure compliance with company HR policies, MOM regulations, and employment legislation.

• Manage MOM work pass applications, renewals, cancellations, and related matters within stipulated timelines.

• Support employee engagement initiatives, learning & development programs, and HR projects.

• Handle company events (e.g. CNY and 7th Month activities).

• Perform office administrative duties including ordering stationery/snacks and coordinating office facilities maintenance (aircon, water dispenser, etc.).

• Carry out all assigned duties responsibly, with a strong sense of ownership, and ensure tasks are completed accurately and within required timelines.

Requirements

• Minimum 2 years of experience in HR and administrative roles.

• Diploma or Degree in Human Resources, Business Administration, or related field.

• Familiarity with Singapore employment laws and MOM processes is an advantage.

• Strong organizational skills, attention to detail, and ability to handle confidential matters.

• Good communication and interpersonal skills.