Role Description
We are seeking a dedicated full-time Human Resources & Admin Executive to join our team on-site in Singapore. The successful candidate will be responsible for overseeing and executing a range of HR and administrative tasks, including recruitment and onboarding processes, employee relations, payroll management, and ensuring compliance with HR policies and local regulations. The Executive will also manage day-to-day office operations, support company events, maintain employee records, and contribute to team engagement initiatives. This role offers the opportunity to work within an innovative organization focused on global financial solutions.
Key Responsibilities
1. Business Courier Tracking & Follow-up
- Coordinate company business courier shipments and distributions, including order tracking, logistics coordination, and real-time delivery status updates
- Liaise with courier companies to ensure accuracy and timeliness of logistics information, handle delivery exceptions and related complaints
- Manage courier-related documentation, maintain system records, and prepare basic logistics reports
2. Singapore Office Daily Operations
- Provide administrative and clerical support, including document management (receiving, dispatching, filing, archiving, and safekeeping)
- Manage office supplies procurement, inventory tracking, and daily office equipment maintenance
- Coordinate meetings (room booking, materials preparation, minute-taking), receive visitors, and ensure a tidy, safe, and well-organized office environment
- Handle daily administrative tasks such as mail handling, phone answering, data entry, and coordination of ad-hoc office matters
3. Attendance Management & Recruitment Support
- Assist in maintaining employee attendance records, calculating and verifying monthly attendance, monitoring exceptions, and following up as required
- Support recruitment activities including job postings, resume screening, interview scheduling, and onboarding/offboarding coordination
- Maintain employee files, update staff rosters, and assist in preparing basic HR-related reports
4. Other Administrative Support
- Provide reception and administrative support at exhibitions or events when required
- Respond to temporary requests from customers or operations teams as needed
Requirements
- At least 1 year of experience in administration, HR support, or a related field is preferred (fresh graduates with relevant internships may also be considered)
- Able to work independently with good organizational skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Proactive, willing to learn, with good communication skills and a strong team player
- Salary will be commensurate with experience and qualifications
- Outstanding receptionists could also be considered
