We are looking for an energetic and dedicated HR & Admin Executive to join our growing team! If you enjoy working with people, have a strong eye for detail, and thrive in a dynamic environment, this role is perfect for you.
Key Responsibilities
Recruitment, Onboarding & Offboarding
- Manage the full end-to-end recruitment cycle, including job postings, candidate screening, interview scheduling, selection, work pass applications, and accommodation arrangements.
- Explore and drive new talent acquisition opportunities to strengthen our recruitment pipeline.
- Coordinate closely with hiring managers to identify staffing needs and ensure timely hiring.
- Facilitate smooth onboarding and orientation programs for new hires.
- Support the offboarding process, including exit procedures, clearance forms, return of company property, and closing of employee records.
HR Operations
- Handle payroll preparation and ensure timely and accurate monthly payroll processing.
- Prepare monthly attendance reports and ensure data is accurate for payroll.
- Track and facilitate performance appraisals, ensuring constructive feedback and supporting career development initiatives.
- Coordinate employee training and development programs.
- Support implementation and communication of HR policies and procedures.
- Maintain accurate and up-to-date employees records, attendance, and leave management.
Office Administration
- Organize and coordinate office activities, meetings, and company events.
- Manage office supplies, maintain inventory, and handle replenishment.
- Assist with scheduling, travel arrangements, and hotel/flight bookings for staff and management.
- Maintain calendars for key personnel.
- Organize and maintain both physical and digital filing systems.
- Support any other administrative tasks assigned by the Head of Operations.
What We're Looking For
- Minimum 2 years of experience in an HR role.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Familiarity with INFO-TECH HRMS or other HRMS/payroll systems is an advantage.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- A positive team player with strong communication skills and a willingness to learn.
