The Company
A global engineering group with a long-standing presence in Asia-Pacific, operating its regional headquarters out of Singapore. The company focuses on industrial engines and power solutions, and is known for its structured processes, strong governance, and emphasis on quality, safety, and compliance across its operations.
The Role
A generalist role to support and ensure the smooth running of day-to-day operations of the Human Resource and Admin Group. And, to ensure our compliance to Singapore's regulations.
Responsibilities
1. Systems / Data Management (30%)
- Assist in monthly payroll processing, CPF and income tax submission, NS claims, childcare claims, etc and all related matters.
- Verify overtime and leave records.
- Generate reports and provide analysis data when required.
- Participate in MOM, salary and any other surveys.
- Be superuser of all HRIS and keep them updated timely and accurately.
- Assist in entire performance appraisal cycle.
- Educate managers on the concept of performance management and how to conduct appraisal/evaluation in the system.
- Follow up with managers to submit appraisal timely.
- Handle systems control and customization
2. Recruitment & Staff Exit (20%)
- Advertise for job vacancies internally and externally.
- Arrange for interviews, its necessary follow ups and documentation.
- Verify candidate's documents before job offer.
- Prepare letter of appointment, acceptance of resignation letters, transfer letters, etc.
- ssist in application and renewal of work passes and handle any issues with MOM
- Perform new hire onboarding, orientation, off boarding, etc.
- Set up personnel files.
3. Training (30%)
- Source for training programs.
- Prepare preliminary and final training plans.
- Register employees for training and source course replacement, where necessary.
- Track and ensure all training documents are submitted timely.
- Claim for training grants where applicable.
- Ensure training plans are fulfilled and achieve our yearly Quality Objective.
- Evaluate training providers based on employees feedback.
- Represent HR & Admin as internal auditor and auditee.
4. Admin / Facilities (5%)
- Assist in office administration, company documentation and company policy management.
- Back up for office maintenance and renovation projects.
- Assist to cover reception duties when required.
5. Benefits & Others (15%)
- Keep up to date on Employment Act/Regulations and ensure compliance of our company.
- Update monthly staff movements to insurance.
- Handle company insurance enquires and liaise with broker.
- Verify yearly insurance premiums.
- Organize company events, activities, Long Service Awards, etc.
- Support on any new initiatives and process improvements.
- Constantly think of improving our company's environment and benefits.
- Revamp or revise forms and templates.
- To conform with company environmental practices.
- Perform any other task as assigned.
Requirements
- Diploma in Human Resources.
- 1 to 3 years of experience in HR, and some experience in handling payroll is highly advantageous.
- Experience using payroll software.
- Familiar with HR policies and procedures
- Good knowledge of Employment Act, CPF and Income Tax Regulations
- Able to handle confidential information.
- Exercise high level of integrity and responsibility.
- Eye for detail, organized
- Positive working attitude & good team player.
