HR&Admin Executive

Job summary:

The HR & Admin provides essential support in managing day-to-day human resources functions and office administration. This role focuses on enhancing employee relations, coordinating internal meetings, and ensuring seamless office operations to support regional business results. The incumbent must embody the core values of Dedication, Integrity, Synergy, Innovation, and Performance in all interactions across the IMEA region.

Duties/ Responsibilities:

Human Resources & Employee Relations

• Assist in employee engagement activities and corporate events to foster a positive workplace culture aligned with company values.
• Act as a point of contact for employee inquiries, promoting effective communication and Synergy between staff and management.
• Support the onboarding and offboarding processes, ensuring all administrative requirements are met with Integrity.
• Maintain accurate employee records and personnel files with a high degree of Dedication.

Regional Communication & Translation

• Provide translation support for HR and corporate collateral from Chinese to English to ensure consistency for the Singapore and India Branch Offices.
• Liaise with Global HQ in China to adapt regional communications and guidelines for local implementation.

Meetings & Coordination

• Organize and coordinate internal and external meetings, including room bookings and refreshments.
• Prepare meeting agendas, take minutes, and distribute action items to ensure follow-through on Performance outcomes.
• Coordinate and liaise with other department heads ensure monthly reports results for company meeting.

Office Administration

• Maintain office and pantry supplies, stationery, and order name cards as required.
• Manage incoming courier deliveries and attend to guests or walk-in visitors.
• Liaise with external vendors for office maintenance, repairs, and general cleanliness of common areas.
• Handle business travel arrangements, including flights, hotels, visa applications, and transport.
• Adhere to the company's Environmental Management System (EMS) procedures, including proper waste segregation, energy conservation practices, and active participation in mandatory EMS awareness training.

Requirements:

• Prior experience in HR administration or a generalist role is preferred.
• Proficiency in written and spoken Chinese is required to translate collateral from HQ for the Singapore and India offices.
• Excellent communication and negotiating skills, both written and oral.
• Responsible, meticulous, and strictly committed to deadlines and professional Integrity.
• Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint) for reporting, documentation, and presentation preparation.
• Self-motivated professional capable of driving projects forward with minimal supervision.