HR & Admin Executive (2 years contract)

Training & Development:

• Identify training and development needs of staff in conjunction with line managers.

• Establish the Annual Training Plan according to Learning Plan & Training Matrix.

• Liaise with Line Managers, Health, Safety & Environment (HSE), Operational Excellence, and training providers on employees external and internal trainings.

• Prepare training budget seek and obtains funding approval control costs against budget.

• Direct planning and organization of all workshops that are offered.

• Sourcing for relevant training providers whenever necessary.

• Preparation of training materials or presentation whenever necessary.

• May design and implement assessment programs to identify potential and training needs or evaluate training effectiveness.

• Train employees on the use of the HRMS or other trainings and provide orientation to new joins.

Documentation & Record Keeping:

• Maintain all personnel files, ensuring strict confidentiality of information.

• Maintain all personnel medical records & claims, ensuring that routine medicals are arranged and completed on time.

• Maintain all personnel training records and coordination of training with service providers & HSE.

• Maintaining, and ensuring timely update, of all Company records and Licenses.

• Review and update HR manuals and forms with consultation of the Manager.

Recruitment & Selection:

• Determine future personnel needs together with line management.

• Coordinates the placing of internal and /or external ads to find candidates.

• Interviews for potential candidates and coordinates with line management concerning the fit with the job.

• Review and revise tests or assessments for selection.

• Coordinate all pre-employment to post-employment activities necessary.

Other Administration duties:

• Arrange & liaise with appointed medical group & Line Managers on periodical health check-up.

• Carry out the required administration functions within the office.

• Complies with HSESQ Management System.

• Any other duties as assigned from time to time.

Requirements:

• Diploma or relevant HR certification in Human Resource or Business Administration.

• Minimum 3 years experience.

• Proficient in MS Office - Excel, Word and Powerpoint.

• Good communication skills.

• Good analytical skills.

• Proactive and possess positive working attitude and great deposition.

• Diligent and quick-witted in handling crisis situations.