HR Admin

- coordinating recruitment activities, managing worker documentation, and ensuring smooth administrative follow-up throughout the recruitment and deployment stages.

. Maintain accurate records of worker applications, approvals, worker nominations, tagging submissions, and deployment progress.

. Verify workers personal particulars, qualifications, training certificates, employment experience, and supporting documents before submission.

. Monitor application timelines, submission deadlines, outstanding documents, and follow-up actions.

. Coordinate with relevant stakeholders, including employers, training centres, recruitment partners, and government agencies, where necessary.

. Coordinate recruitment activities with overseas recruitment agencies, vocational training institutions, and manpower sourcing partners.

. Assist in shortlisting candidates based on employers manpower requirements.

. Arrange and coordinate worker interviews, including online interviews and practical skills assessments where applicable.

. Maintain structured records of interview results, candidate evaluations, and selection outcomes.

. Maintain updated worker databases, including passport details, qualifications, certifications, application status, and deployment information.

. Track workers progress from recruitment and selection through tagging, work pass applications, and eventual deployment.

. Coordinate administrative and logistical arrangements, including training schedules, assessment bookings, medical examinations, travel arrangements, and arrival schedules where applicable.

. Maintain organised digital filing systems and structured recruitment databases.

. Prepare regular progress updates highlighting completed tasks, outstanding matters, and required follow-up actions.

. Diploma or equivalent qualification in Business Administration, Human Resources, or a related discipline.

. Previous experience in recruitment, manpower administration, HR coordination, or project administration will be advantageous.

. Proficient in Microsoft Office, particularly ..Excel, Word, and Outlook...

. Good written and verbal communication skills in English.

. Able to maintain accurate records, manage spreadsheets, and organise documentation systematically.

. Comfortable coordinating with multiple stakeholders, including overseas partners.

. Able to work independently, prioritise tasks, and manage multiple ongoing assignments.

. Experience in Singapore's construction industry, foreign worker recruitment, or work pass administration will be an added advantage but is not mandatory.