Job Summary
The HR / Admin Assistant will provide day-to-day support in human resources and administrative functions to ensure smooth office operations. The role includes assisting in HR operations, employee support, office administration, and coordination of internal processes.
Responsibilities
Human Resources Support
- Assist in posting job vacancies, coordinating interviews, and communicating with candidates to support recruitment activities
- Prepare employment documents including onboarding materials to facilitate new hires
- Support onboarding and offboarding processes to ensure smooth employee transitions
- Maintain and update employee records and HR databases to keep accurate personnel information
- Compile attendance, leave, and related data to assist in payroll preparation
- Coordinate training sessions and maintain training records to support employee development
- Respond to basic employee inquiries regarding HR policies and procedures to provide timely support
Administrative Support
- Manage office supplies and provide general administrative support to maintain efficient office operations
- Coordinate courier services, deliveries, and document filing to ensure smooth logistics and record keeping
- Arrange travel, accommodation, and visitor coordination to support staff and guests
- Organize meeting logistics including room bookings and preparation of materials to facilitate effective meetings
- Assist in planning and executing company events, staff engagement activities, and internal communications to promote a positive workplace culture
Compliance & Documentation
- Maintain organized filing systems for HR, L&D, administrative documents to ensure easy retrieval and compliance
- Prepare reports, forms, and documentation required by management or authorities to support operational needs
- Support workplace compliance and internal administrative procedures to uphold company standards
Preferred competencies and qualifications
- Diploma or Degree in Human Resource, Business Administration, or related field
- 1-3 years of relevant HR or administrative experience preferred
- Familiarity with Microsoft Office (Word, Excel, PowerPoint)
- Prior experience in manufacturing or SME environment is an advantage
- Strong communication and interpersonal skills to effectively collaborate with team members and stakeholders
- Organized and detail-oriented with the ability to manage multiple tasks efficiently
