HR & Admin Assistant

We are seeking a highly organised, detail-oriented, and dependable HR & Admin Assistant to provide comprehensive support to the Human Resources and Operations functions within our expanding medical aesthetic group.

This role is critical in ensuring the accuracy and integrity of key HR processes, including roster management, staff attendance monitoring, leave administration, commission verification, and recruitment coordination. The incumbent will also contribute to employee engagement initiatives and facilitate effective communication and administrative support across the HR department.

This position is ideal for individual who enjoys structured work, has strong attention to detail, and is passionate about supporting people and operations.

Job Responsibilities

Roster Coordination

• Update, maintain, and verify staff rosters in the HR system.

• Ensure roster changes are captured accurately and in a timely manner.

Attendance & Leave Administration

• Monitor, validate, and follow up on daily staff attendance across all outlets.

• Ensure employees submit leave, medical certificates and unpaid leave through the HR system.

• Highlight and resolve any discrepancies with outlet managers.

HR Announcement

• Prepare and release quarterly New Hire and Promotion Announcement.

• Prepare and release monthly Birthday Announcements to celebrate employees.

Recruitment & Onboarding Support

• Assist in creating and posting job advertisements on relevant job portals.

• Coordinate interview scheduling and liaise with candidates and hiring managers.

• Support preparation of onboarding materials, staff uniform issuance and register employee facial recognition data in Facial Recognition Time-Clock device.

Commission Verification & Payroll Support

• Assist in verifying monthly commissions

• Cross-check data accuracy and flag inconsistencies for review.

• Provide administrative support for payroll-related data entry when required.

General HR & Administrative Support

• Maintain and update employee records and HR documentation.

• Monitor and manage stock levels of staff uniforms and administrative supplies.

• Support HR and Operations with ad-hoc tasks and projects as assigned.

Job Requirements

• Minimum GCE O Level

• Minimum 1-2 years of relevant HR or administrative experience

• Strong accuracy, attention to detail, and ability to handle high volume data checking.

• Good interpersonal and communication skills able to collaborate with both HR and Operations teams.

• Proficient in Google Workspace and comfortable working with HRIS systems.

• Ability to manage multiple deadlines in a fast-paced environment.

• Maintains confidentiality and demonstrates professionalism at all times.