Position Summary
We are looking for a proactive and detail-oriented HR Admin Assistant to support the Human Resources team in daily operations. This role plays a key part in ensuring the smooth execution of HR processes by handling administrative tasks, maintaining employee records, assisting with recruitment activities, and preparing HR-related reports. The ideal candidate is organized, resourceful, and able to work efficiently in a fast-paced environment.
Key Responsibilities
- Provide comprehensive administrative support to the HR department, including data entry, filing, and maintaining accurate employee records.
- Manage all incoming and outgoing correspondence, such as emails, letters, courier deliveries, and phone calls.
- Monitor and replenish office supplies and pantry items to always ensure availability.
- Coordinate travel arrangements, meeting schedules, and room bookings for staff and management.
- Prepare reports, memos, presentations, and other documentation as required by HR or management.
- Ensure adherence to company policies and maintain strict confidentiality of sensitive documents.
- Oversee timely renewal of service contracts, including company car insurance, office cleaning, copier leases, and air-conditioning maintenance.
- Collaborate with the IT department to manage IT assets, including laptop configuration, software setup, and equipment assignment.
- Support onboarding and offboarding processes, including preparation of employment documents, orientation schedules, and exit formalities.
- Organize employee engagement activities and assist in planning HR-related events.
- Generate HR reports and contribute to HR projects and initiatives as assigned.
- Liaise with internal departments and external vendors on HR administrative matters to ensure smooth operations.
- Any other ad hoc duties assigned by the Superior.
Requirements
- Diploma in Human Resources, Business Administration, or a related field.
- 1-2 years of experience in HR or administration preferred.
- Familiarity with Singapore employment laws and HR practices will be an advantage.
- Proficient in MS Office (Word, Excel, PowerPoint).
- Strong organizational skills with attention to detail.
- Good interpersonal and communication skills.
- Ability to handle confidential information with professionalism.
