To provide administrative support to HR & Admin to ensure that the department is maintained in an effective, updated and accurate manner but not limit to organizing filing system for important and confidential company documents and answer enquires
Receptionist duties
Open and distribute letter box, read and reply e-mails, record incoming and outgoing mails daily
Purchasing and managing office stationery & pantry supplies (including but not limited to PPE, uniforms)
Receiving of orders
Assist to call IT vendor to troubleshoot office equipments
Recording of in/out of IT equipments & documentation
Assist in the coordination for any events activities
Human Resource
Participate in workers recruitment co-ordination, including pass application, issuance, renewal, repatriation, transfer
Initiate arrangements for medical checkups and purchase of security bonds as needed
Source for training courses and enrollment as approved
Monitoring of important dates i.e WP, SOC, Coretrade, Passport Validity
Manage workers dormitories issues, i.e check-in/out, sourcing for new dorm, etc
Record workers leave records and investigate questionable attendance
Manage workers PIPO and payroll preparation
Keeping all the above data up-to-date
Handle other ad-hoc duties that are assigned
Requirements
Preferably Diploma in administration / HR or equivalent.
Min. 2-year experience in construction sector
Strong team player and receptive to change
Solid knowledge of office procedures will be an advantage
IT savvy
Positive can-do attitude
Proficient with office management software like MS Office (MS Excel and MS Word, specifically)
Work conscientiously and responsibly, with good execution and professionalism.
