Job Purpose
To assist in daily HR and administrative duties, ensuring that employee records, office operations, and documentation are properly maintained and updated.
Key Responsibilities
1. Human Resource Support
- Assist in maintaining employee personal files and HR records.
- Help to prepare employment letters, forms, and other HR-related documents.
- Update and monitor staff attendance, leave, and medical records.
- Assist in recruitment activities such as posting job ads and arranging interviews.
- Support onboarding and offboarding processes (e.g., preparing employee files, clearance forms).
- Help to prepare data for monthly payroll submission (attendance, overtime, allowance, etc.).
- Assist with work pass applications and renewals when required.
2. Administrative Support
- Handle general office administration such as filing, photocopying, scanning, and updating records.
- Maintain inventory of office supplies, stationery, and pantry items.
- Liaise with vendors, courier services, and service providers when needed.
- Assist in organizing staff welfare events or company activities.
3. Other Duties
- Ensure confidentiality of employee and company information.
- Support the HR & Admin team in any other ad-hoc duties assigned.
Requirements
- NITEC / Diploma in Business Administration, Human Resource, or related field.
- At least 1 year of relevant HR or administrative experience preferred.
- Basic knowledge of HR processes and Singapore employment practices.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Good communication and organizational skills.
