Home-based Director Personal Assistant

Director Personal Assistant (Remote, Flexible Hours)

Position Overview

I am seeking a trustworthy, detail-oriented, and highly organized Personal Assistant to provide comprehensive administrative and operational support across personal and professional matters. This role is remote-based and offers flexible working hours, with the primary objective of ensuring seamless management of daily tasks, business operations, and personal arrangements.

The successful candidate will play a pivotal role in supporting a Singaporean Director in maintaining structure, handling sensitive information with discretion, and supporting the smooth running of two Singapore businesses alongside personal commitments.

Key Responsibilities
Administrative & Data Management
Perform accurate data entry and maintain organized records, spreadsheets, and databases.
Draft, review, and manage correspondence, reports, and documentation.
Organize MD (Managing Director) notes and translate them into clear action items and daily to-do lists.

Accounting & Finance Support
Assist with bookkeeping, accounting inputs, and expense tracking.
Prepare and input invoices, reconcile expenses, and coordinate with external accountants.
Ensure timely and accurate financial documentation.

Business Support

Provide administrative assistance across two businesses, including scheduling and calendar management.
Organize meetings, calls, and project follow-ups, ensuring deadlines are met.
Support business-related logistics, communications, and stakeholder coordination.
Personal Support & Lifestyle Management
Arrange personal appointments, reservations, and travel plans.
Manage personal errands and logistics while balancing business demands.
Act as the first point of contact for personal and professional coordination.

General Support

Maintain confidentiality in handling sensitive personal and business information.
Proactively anticipate needs and recommend solutions to optimize workflows.
Perform ad hoc tasks and projects as required.

Qualifications & Requirements

Proven experience as a Personal Assistant, Executive Assistant, or Administrative Support professional.
Strong proficiency in Microsoft Office Suite and Google Workspace (Docs, Sheets, Slides, etc.).
Knowledge of basic accounting/bookkeeping principles.
Excellent organizational, time management, and multitasking skills.

Strong written and verbal communication abilities.

High level of professionalism, reliability, and discretion.
Ability to work independently in a remote environment while remaining responsive and adaptable.

Preferred Attributes

Experience supporting entrepreneurs or senior executives with multiple business interests.
Familiarity with fitness, lifestyle, or luxury automotive industries (advantageous but not mandatory).
Strong problem-solving mindset and ability to work with minimal supervision.