The Head of Contract & Tender leads procurement and commercial governance for TS Group's accommodation developments and refurbishments. The role establishes competitive and transparent tendering, maintains cost intelligence, embeds financial and risk considerations in evaluations, and standardises postaward commercial administration to protect schedule and margins. The role also leads and oversees the Contract & Tender Department to ensure efficient and effective management of all contract and tender processes.
Key Accountabilities
1) Tender Strategy and Governance
- Define sourcing strategies (open, selective, negotiated), timelines and evaluation matrices
- Ensure compliance with conflictofinterest and antibribery/anticorruption controls
- Maintain auditready documentation via etendering tools
2) Financial and Risk Governance:
- Embed Boardapproved financial and risk weighting into all tender evaluations
- Require bidders cashflow profiles and programmelinked payment schedules
- Validate funding adequacy (performance bonds, insurances and other security instruments) and wholeoflife costs (construction, operations, lifecycle, compliance, financing and contingencies)
- Maintain a tender risk register (market, regulatory, design/mechanicalelectricalplumbing systems, supply chain, safety, contractor solvency) with pre and postaward mitigations
- Table these in recommendation papers to the Management and Board
3) Cost Intelligence and Estimation:
- Maintain a shouldcost database
- Prepare probabilitybased estimates
- Lead valueengineering and constructability reviews
- Set riskadjusted allowances consistent with approved weighting
4) Evaluation and Award:
- Manage requests for information/quotation/proposal, clarifications and bestandfinal offers
- Document recommendations with transparent technical and commercial justifications, including financial and risk scoring
- Negotiate terms, warranties and security instruments (for example, liquidated damages, performance bonds, parent guarantees)
5) Contract Administration and Change Control:
- Standardise contract forms (for example, Public Sector Standard Conditions of Contract and Singapore Institute of Architects forms)
- Manage payment certifications, variations/claims, extensions of time and closeout
- Support dispute resolution with Legal
6) Collaboration, Reporting and Board Interface:
- Work with Business Development (assumptions and procurement approach), Projects (schedule and cost), Finance (cashflow and commitments) and Compliance (audit readiness)
- Prepare Boardready reports and dashboards showing how financial and risk aspects are addressed in addition to construction, operations and associated costs.
Qualifications and Experience
- Bachelor degree in Quantity Surveying, Civil/Construction Engineering, or Project/Cost Management
- Substantial experience in estimation, tendering and commercial administration across building, mechanical/electrical/plumbing systems and fitout works
- Strong financial and contractual literacy, including probabilitybased estimating and change/claims management
- Advanced spreadsheet skills
- Familiarity with scheduling and CAD/BIM tools is advantageous
- Strong written and verbal communication
- Rigorous attention to details
- High ethical standards
