Job Description

Karim Group is a family-run lifestyle company dedicated to curating timeless concepts across the culinary, entertainment, real estate, and hospitality sectors. Our goal is to exceed expectations by building businesses grounded in strong community values, and cultivating lasting relationships built on respect, trust, and integrity. Our vision is to be a thriving and supportive workplace that empowers our people and maintains a culture of excellence, hospitality, and family values. Karim Group believes in growing in parallel with our people, fostering an environment where employees are motivated and proud to contribute to both personal and professional growth.

The Group Procurement & Supply Chain Senior Executive plays a key role in supporting sourcing and purchasing activities across the Group. The role focuses primarily on food and beverage procurement, supplier management, cost control, purchasing operations, and inventory coordination, while also supporting non-food sourcing, projects, and outlet opening requirements when required.

The ideal candidate is commercially minded, detail-oriented, and enjoys working closely with operations teams and suppliers in a fast-paced environment.

Key Responsibilities

Food & Beverage Procurement

Source food, beverage, packaging, and operational supplies for Group businesses.
Obtain quotations, compare pricing, and recommend cost-effective purchasing solutions.
Identify alternative products and suppliers to ensure continuity of supply.
Support cost-saving and value-improvement initiatives across categories.
Maintain strong working relationships with suppliers and business stakeholders.

Procurement Operations

Create and manage purchase orders through NetSuite.
Track orders and follow up on deliveries to ensure timely fulfilment
Resolve supply issues including shortages, delays, damages, and discrepancies.
Work closely with outlets and operational teams to support daily purchasing requirements.

Supplier Management

Support supplier onboarding and maintain supplier records.
Monitor supplier performance in areas such as quality, pricing, service levels, and delivery reliability.
Assist in commercial negotiations and periodic price reviews.
Maintain approved supplier and pricing information within company systems.

Inventory & Supply Chain Support

Work with operations teams to maintain appropriate inventory levels.
Support stock planning to minimise shortages and wastage.
Assist in inventory reviews, reporting, and reconciliation activities.

Non-Food & Project Procurement

Support sourcing activities for equipment, furniture, fixtures, maintenance requirements, and other non-food categories.
Assist with procurement activities relating to outlet openings, renovations, and special projects.
Prepare quotation comparisons and procurement recommendations for review and approval.

Reporting & Compliance

Maintain accurate procurement, supplier, and item master data in NetSuite.
Prepare procurement and spend reports when required.
Ensure procurement activities comply with company policies and audit requirements.
Maintain proper purchasing documentation and records.

Ad Hoc Duties

Support procurement improvement initiatives and special assignments as directed by Management.

Requirements

Diploma or Degree in Supply Chain, Procurement, Business, Hospitality, or a related discipline.
2 to 5 years of procurement, purchasing, or supply chain experience.
Experience within F&B, hospitality, retail, or multi-outlet operations would be advantageous.
Good understanding of food and beverage sourcing, supplier management, and purchasing processes.
Exposure to non-food procurement categories such as equipment, facilities, engineering, or operational supplies is a plus.
Experience using ERP systems such as NetSuite will be advantageous.
Proficient in Microsoft Excel and Microsoft Office applications.
Strong communication, negotiation, and organisational skills.
Positive attitude with the ability to work independently and manage multiple priorities.

We look forward to your application. You can also apply here: https://karimgroup.teamtailor.com/jobs/8399809-group-procurement-supply-chain-senior-executive

By submitting your application, you consent to the collection, use, and disclosure of your personal data by Gaia Lifestyle Holdings or the purposes of processing and assessing the job application, and for other employment-related purposes in accordance with the Personal Data Protection Act 2012 (PDPA).

You declare that the information provided in your application is true and complete to the best of your knowledge. You understand that any false or misleading information may result in the rejection of application or, if employed, termination of employment.