Governance and Finance Associate

About Daughters of Tomorrow
Registered as a charity under the Charities Act of Singapore, Daughters of Tomorrow complements and supports existing training and workforce-related agencies by connecting volunteers and community resources to enable each woman on an individual level. By deep-diving into the practical day-to-day constraints of these women, we offer hand-holding and individual coaching to help each woman reach regular and sustained employment.

Our clients are aged 18 to 63 from low-income families (living on less than $1500 per capita per month), mostly living in government-subsidized rental flats and facing multiple stressors in their families. Through sustained employment, women in our employment bridging program regain confidence in themselves and gain a social support network that helps them through their difficult times.

About the role
The Governance and Finance Executive supports the Head of Finance in strengthening DOT's governance administration, compliance tracking, statutory recordkeeping and finance operations.

The incumbent is expected to take ownership of recurring governance and finance coordination processes, maintain audit-ready records, track deadlines and follow through on matters across Board, committee, regulatory and finance workflows.

The role is suitable for an experienced, organized and detail-oriented professional who can work independently, exercise good judgement on escalation, improve recurring processes, and support accurate, timely and confidential administration across governance and finance matters.

Key Responsibilities
1. Governance and Meeting Support

• Own the co-ordination of Board, Annual General Meeting and committee meetings, including scheduling, administrative arrangements and follow-through on logistics
• Co-ordinate, prepare and quality check meeting agendas, presentation materials and pre-read documents before circulation
• Draft clear and accurate meeting minutes with minimal supervision and coordinate review, approval and final filing
• Maintain Board and committee decision and action trackers, follow up with responsible parties and prepare status updates for the Head of Finance and CEO where required
• Assist with the preparation and circulation of written resolutions and approval documents
• Maintain the annual governance and compliance calendar, anticipate upcoming deadlines and provide timely reminders to relevant stakeholders

2. Governance and Compliance Administration

• Act as the main coordination point with the corporate secretary on routine governance matters, while avoiding duplication of filings or document preparation covered under the corporate secretary's engagement.
• Maintain audit ready records of policies, minutes, resolutions, declarations, regulatory submissions and filing acknowledgements
• Maintain governance, policy and compliance registers, including approval dates, review dates, responsible owners and follow-up status
• Own the tracking and coordination of statutory and regulatory submission requirements, including COC / Charity Portal annual submissions, Annual Report, financial statements and Governance Evaluation Checklist
• Liaise with Chartsworth or appointed service providers for ACRA annual return and corporate secretarial filings, IRAS IR8A/AIS IR21 and tax-deductible donation submissions obtain filings acknowledgements and maintain DOT's internal statutory records
• Coordinate KYC and compliance checks with DOT's appointed external service providers, track request status and outcomes, and escalate exceptions or delays
• Support the administration of DOT's risk register, track agreed mitigation actions and follow up with responsible staff on completion status
• Escalate incomplete documentation, delays or compliance concerns to Head of Finance

3. Finance and Bookkeeping Support

• Under the guidance of the Head of Finance
• Coordinate month-end finance administration by organising source documents, checking completeness of accounting information and following up with staff or service providers on outstanding items
• Review invoices, claims and supporting documents for completeness, accuracy of key details and compliance with internal documentation requirements
• Maintain internal payment documentation, finance filing and follow up records, excluding bank file preparation or payroll processing handled by service providers
• Match receipts and payments to the relevant supporting documents
• Maintain audit-ready finance files and retrieve, organise and quality check supporting documents for month-end closing, audit requests and management review, without duplicating audit liason or schedule preparation covered by external service providers
• Coordinate banking administration and authorised-signatory updates, including maintaining records of approvals, forms and follow-up status
• Highlight unusual transactions, missing documents or discrepancies to the Head of Finance

4. General Responsibilities

• Main clear, accurate and properly organized records in SharePoint and other approved systems
• Monitor assigned deadlines, actively follow through on matters until completion, and escalate delays or recurring gaps
• Review work carefully before submission or circulation, including checking completeness, consistency and adherence to approved templates
• Handle Board, financial, donor and staff information confidentially

Qualifications and Experience

• Diploma or equivalent qualification in accounting, finance, business administration, governance or a related field
• At least 4-6 years of relevant experience in governance administration, corporate secretarial support, finance operations, audit support, compliance co-ordination or a similar role is preferred
• Working knowledge of book-keeping and accounting principles
• Able to support bank and account reconciliations and identify documentation gaps
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook and SharePoint
• Experience with accounting software would be an advantage
• Experience in a charity, social service agency or regulated organization would be useful but not essential

Skills and Attributes

• Organized and able to manage recurring deadlines
• Careful and accurate, with good attention to detail
• Clear and professional written communication
• Able to prepare concise and accurate meeting minutes
• Comfortable working with numbers and financial documents
• Pro-active in following up and resolving routine matters
• Able to work independently while escalating matters appropriately
• Trustworthy and able to handle confidential information
• Able to improve and standardize recurring governance and finance-support processes

Key Working Relationships
Internal
Head of Finance
Chief Executive Officer
Board and Committee Representatives
Management and Staff

External
Corporate Secretary
Auditors
Banks
Governance, risk and compliance service providers
Government agencies, where applicable

Role Boundaries
The Executive provides coordination, operational and control-support responsibilities, but does not hold final approval, statutory or technical decision-making authority unless specifically authorised.

• Approve payments or accounting entries
• Approve KYC or compliance outcomes
• Make accounting, legal or regulatory decisions
• Act as a bank signatory or
• Commit DOT financially or contractually

Material matters should be referred to the Head of Finance or the appropriate approving authority. The role supports coordination, documentation and follow-up, while technical review, regulatory judgement and approval responsibilities remain with the relevant approving authority or appointed professional service provider.