JOB SUMMARY
Reporting to the General Secretary & CEO (GS & CEO), you will be directly responsible for all administrative, financial and risk management operations of the Association. This includes, but is not limited to, governance, development of efficient financial and operational processes, business scenarios analysis and planning, and on-going development and monitoring of control systems to preserve the Association's assets. There will also be regular reporting and analysis of accurate financial results for presentation to Board & Management.
You will also have oversight and responsibility of Human Resource & Admin, IT and Building Services.
JOB RESPONSIBILITIES
I. FINANCE
Planning
- Assist in formulating the Association's future direction and supporting tactical initiatives with financial scenarios and input
- Monitor the financial aspect of the implementation of strategic business plans
- Prepare the Association's annual budget for the Board's approval
- Manage the capital requests and monitor upon approval
- Build a strong finance set-up for the Association
Operations
- Advise the financial impact of key recommendations to be made to the Board
- Have in-depth understanding of the various businesses of the Association
- Manage the accounting, treasury, risk management, and investment functions and also relations with financial institutions
- Manage any third parties to which the finance functions have been outsourced
- Oversee the Association's transaction processing systems
- Implement operational best practices
- Manage acquisition due diligence
- Manage contracts including operating leases and tenders
Financial Information
- Oversee the issuance of financial information
- Work with the external auditors to issue audited statements (annual or special) on time, and investigate their findings and recommendations
- Ensure statutory compliance of financial and tax laws, regulations and rules
- Ensure all statutory filing are on time
Risk Management
- Report financial results to the Board on a timely basis Risk Management
- Understand and mitigate key elements of the Association's risk profile
- Construct and monitor reliable control systems
- Secure and maintain appropriate organization-wide insurance coverage
- Report risk issues
Funding
- Monitor cash balances and cash forecast
- Monitor status of Government / corporate / foundation grants and donations from fundraising events
- Manage funds with the Investment Committee
- PDPA Policies and Governance Matters
- Responsible for the Association's PDPA policies/ practices and governance matters to ensure the Association meets its obligation to comply with the various legislations and codes of financial governance for charities and IPCs
II. HUMAN RESOURCE & ADMIN
- Optimize the internal operations and automation of HR department to ensure cost controls that lead to efficiency and quality service to various business units
- Define human capital needs of the organization in view of overall business & programme development strategy
- Innovate methods in hiring, identifying and developing talent through a defined leadership track
- Formulating a strong mission driven culture of empathy, innovation, collaboration and excellence
III. IT & BUILDING SERVICES
- Strategise and advise the GS & CEO on all IT related matters to ensure the effective and efficient operation of the Association and its subsidiaries
- Identify and implement new or improvements to the IT infrastructure/systems for the Association and its subsidiaries
- Provide leadership to the Building Services team to establish and maintain quality service standard with considered risk mitigation
- Ensure compliance to all regulatory building, health and safety requirements
IV. ACROSS ALL CORPORATE SERVICES FUNCTIONS
- Collaborate with various business unit heads and provide them strategic consultancy and support in overall business operations & strategy
- Provide consultancy services in business development, innovation and operational efficiency with the goal of efficiency and profitability
- Identify critical operational issues and define appropriate management structures to track the progress of critical operational resolution
- Identify control weaknesses and establish control activities to manage risks
- Develop and implement policies and governing procedures to ensure compliance with statutory and regulatory requirements
JOB REQUIREMENTS
Degree in Accounting/ Finance/ Business Administration or equivalent professional leadership qualification or experience
Proven senior leadership and management skills, in-depth understanding and knowledge of budgeting and financial management, sales, business development, marketing and communications
Proven track record in developing businesses for profitability
Excellent organizational, interpersonal and communication skills
Highly self-motivated, good working attitude with a high level of professionalism and integrity
Strong conviction in serving the needs of the less privileged through profitable enterprises that fund social impact programmes
