Job Description

Job Summary

We are seeking a responsible and detail-oriented General Clerk / Data Entry Administrator to support daily administrative and documentation tasks efficiently.

Responsibilities

Enter data accurately and maintain company records and databases to ensure up-to-date information
Process Delivery Orders (DOs), Purchase Orders (POs), invoices, and payment documents to support financial workflows
Prepare, organise, scan, and file documents in both electronic and hard-copy formats for easy retrieval
Update Excel spreadsheets and prepare basic administrative reports to track and communicate key information
Maintain and organise documents using Microsoft SharePoint and Microsoft 365 for centralised access
Verify documents for completeness and accuracy before submission to prevent errors
Coordinate with internal departments, suppliers, and customers to resolve administrative documentation issues
Track outstanding documents, invoices, and supporting records to ensure timely follow-up
Provide general administrative and clerical support to project and office teams to facilitate smooth operations
Manage and update petty cash, inventory, tools, and equipment lists to maintain accurate records
Perform other administrative duties as assigned by management to support business needs

Preferred competencies and qualifications

Previous experience in general administration, data entry, or clerical work
Working knowledge of Microsoft Excel, Word, and Outlook
Experience with Microsoft 365 and SharePoint is an advantage
Typing skills with high data-entry accuracy
Strong attention to detail and organisational skills
Ability to work independently and manage routine tasks efficiently
Good communication and interpersonal skills
Experience in engineering, construction, facilities management, or project administration is an advantage
Responsible, reliable, and willing to learn