General Affairs Specialist

Responsibilities

• Support the development and implementation of operational policies and procedures to optimize office functions and ensure smooth daily operations
• Coordinate and manage office facilities, including maintenance, repairs, and renovation projects, to maintain a safe and functional work environment
• Manage vendor relationships by supporting contract negotiations and monitoring service delivery to ensure cost-effectiveness and quality standards
• Plan and execute company events, meetings, and conferences to support organizational objectives and enhance employee engagement
• Organize and manage company travel arrangements and accommodations to facilitate efficient business travel
• Procure office supplies and pantry items, ensuring adequate stock levels and cost control
• Provide administrative support for expatriate housing matters, including coordination with landlords or agents and lease documentation
• Ensure compliance with applicable legal and regulatory requirements related to general affairs functions
• Support general ledger reconciliations and month-end closing activities
• Assist in payments processing, cash book maintenance, and corporate card expense administration

Requirements

• Minimum Diploma in Business Administration, Accounting, or a related field
• At least 2 years of relevant experience in General Affairs, Office Administration, or a similar role
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience working in a MNC environment
• Basic knowledge of payments processing, expense administration, and general ledger support is an advantage
• Ability to manage multiple tasks independently with strong attention to detail