About the Role
This role is ideal for someone with 4-6 years of experience in office administration, facilities management, and vendor coordination, who is also comfortable providing front-desk support in emergencies. The individual will be a key member of our clients administration team, ensuring smooth day-to-day operations and supporting both internal staff and external stakeholders.
Key Responsibilities
- Manage daily office administration, including office supplies, pantry, equipment, and meeting room arrangements.
- Oversee vendor management and coordinate contracts for office services (cleaning, maintenance, courier, etc.).
- Support procurement activities, including vendor sourcing, quotations, and basic contract renewals.
- Handle facility-related matters such as office maintenance, lease liaison with building management, and safety compliance.
- Assist with planning and coordination of office events, staff welfare initiatives, and internal communications.
- Prepare and maintain administrative records, expense tracking, and reports.
- Provide receptionist support during staff absence or emergencies - greeting visitors, handling calls, and managing front-desk duties.
- Collaborate with HR and Finance teams on admin-related processes.
- Support ad hoc projects such as small-scale renovations, relocations, or space planning.
Requirements
- Diploma or Degree in Business Administration or related discipline.
- 4-6 years of experience in general affairs, office administration, or facilities management.
- Strong communication and interpersonal skills professional and approachable.
- Ability to multitask and manage priorities in a fast-paced environment.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Detail-oriented, reliable, and willing to take ownership of tasks.
- Flexible to stand in at the reception desk when needed.
This position is managed by Hyred Pte Ltd (EA License No: 23C1589)
