Job Description

Job Summary

You will support the Singapore office by welcoming visitors and colleagues, coordinating office activities, and ensuring smooth daily operations as a Front of House Executive for a global investment management firm.

Responsibilities

Greet visitors, colleagues, and interview candidates to deliver a professional and positive guest experience
Answer and direct incoming calls discreetly to appropriate personnel
Coordinate meeting room bookings, video conferences, and audio-visual setups to facilitate smooth meetings
Organise catering, team lunches, internal gatherings, and office events to support team engagement
Liaise with catering and office maintenance vendors to coordinate services and maintenance works efficiently
Manage incoming and outgoing mail, couriers, and deliveries to ensure timely distribution
Maintain pantry and office supplies to keep the workplace well-stocked and presentable
Maintain calendars, files, and shared documentation using platforms such as Confluence and SharePoint for effective information management
Provide coverage and support for the wider facilities team as needed to ensure continuous office operations

Preferred competencies and qualifications

Interest in Singapore's food and dining scene, hosting, and event planning to enhance office events
Confidence using AI tools to improve day-to-day efficiency

Other Information