Job Overview
The Finance Executive (Accounts Receivable) is responsible for managing the full spectrum of accounts receivable (AR) functions, including billing, collections, reconciliation, and reporting. The role ensures timely and accurate processing of fees and payments from parents, partners, and clients, while maintaining proper financial records in accordance with company policies and accounting standards.
Key Responsibilities
1. Accounts Receivable Management
- Prepare and issue invoices, debit/credit notes, and receipts promptly and accurately.
- Monitor outstanding receivables and follow up with relevant parties for timely payment.
- Maintain up-to-date and accurate AR ledgers, ensuring all transactions are properly recorded.
- Perform monthly reconciliation of AR sub-ledger to the general ledger.
- Handle fee adjustments, refunds, and billing corrections in accordance with company policy.
2. Collections and Credit Control
- Communicate professionally with internal stakeholders to resolve billing or payment issues.
- Track overdue accounts, issue reminders, and escalate persistent non-payment cases to management.
- Support the Finance Manager in monitoring AR aging and preparing collection reports.
3. Reporting and Analysis
- Prepare monthly AR reports, aging analyses, and collection status updates for management review.
- Assist in month-end and year-end closing activities, including journal entries and audit schedules related to AR.
- Provide data and insights to support financial forecasting and cash flow management.
4. Process Improvement and Compliance
- Ensure compliance with internal controls, accounting standards, and company policies.
- Recommend and implement process improvements to enhance billing accuracy and collection efficiency.
- Support internal and external audits by preparing relevant documentation and schedules.
Requirements
- Diploma in Accounting, Finance, or equivalent qualification.
- No experience needed.
- Proficient in accounting software (e.g., QuickBooks, Xero, or similar) and MS Excel.
- Strong attention to detail, accuracy, and organizational skills.
- Good interpersonal and communication skills with a proactive approach to problem-solving.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Preferred Attributes
- Experience handling school fee billing or parent communication will be advantageous.
