Finance and Admin Manager

Finance Management & Reporting

. Review financial accounts to ensure the integrity of the financial records

. Prepare monthly management reports

. Monitor and supervise outsourced accounting service provider to ensure accurate financial records/entries

. Ensure proper financial systems and internal controls and ensure compliance with policies, processes and procedures established

. Monitor, and as appropriate, undertake proper assessment and accountability of the financial impact of contingent liability, if any

. Oversee donations tax-deductible receipts and sponsorships accounting and acknowledgement processes

Grant Accounting & Reporting

. Establish proper tracking of grant fundings received and expended

. Prepare all grant related documents for grant application and submission/reporting

. Manage cost allocation and restricted funds for accountability to funders

Budgeting

. Peparation of annual budgets for approval by the Board

. Manage cash flow and oversee all income, and expenditures are within approved budget

Audit

. Ensure annual management accounts are closed and submitted in accurate and timely manner

. Laise with auditors to manage audit timeline, and follow up with all outstanding matters raised during audit fieldwork

. Preparation of reports for Audit Committee

Admin

. Provide guidance and direct supervision of Admin Executive

. Analyze/Problem-solve issues raised by Admin Executive and propose recommended solutions
. Assist with management and maintenance of the facilities and IT systems within the organization

. Establish adequate systems for general office administration

This position reports to the Corporate Services Director