Finance & Operations Executive (E-commerce)

We are looking for a reliable and detail-oriented Finance & Operations Executive to support daily finance operations across our e-commerce and shipping business operations.

This role works closely with management and external accounting partners to ensure smooth day-to-day operations and accurate financial tracking, and proper coordination of payments and records.

Key Responsibilities

1. Finance Operations (Core)

- Track daily bank balances and update simple cashflow reports
- Monitor and prepare payments to suppliers (subject to approval)
- Track incoming payments and follow up on receivables
- Maintain proper filing of invoices, receipts, and financial documents
- Liaise with external accounting firm for monthly closing

2. E-commerce Reconciliation (Key Focus)

- Reconcile sales across platforms (Shopee, Lazada, Amazon / other marketplaces)

- Match:

• Sales vs payouts
• Platform fees, commissions, refunds
• Identify and flag discrepancies or missing payments
• Maintain accurate monthly reconciliation reports

3. Invoice & Payment Coordination
(Including Project-Based transactions)

- Issue invoices to clients and maintain proper records
- Track incoming payments and match receipts against issued invoices
- Follow up on outstanding receivables where required
- Assist in tracking and preparing payment schedules for partners/vendors
- Verifying and calculate payment amounts accurately
- Ensure timely and accurate payouts monthly, upon receipt of funds
- Maintain clear and organised records for all transactions

4. Accounting Support

- Assist in data entry into accounting systems in Quickbooks

- Prepare documents for:

• GST submission
• Monthly financial closing

- Ensure all records are complete and well-organised

5. Vendor & Admin Coordination

- Maintain supplier list and payment terms
- Track recurring expenses (rent, utilities, subscriptions)
- Support general office administrative tasks

6. Reporting & Organisation

- Maintain structured filing system (Google Drive / shared folders)

- Prepare simple weekly reports, including:

• Cashflow snapshot
• Payment schedule
• Outstanding receivables

Requirements

- Diploma or Degree in Accounting, Business, or related field
- 1-3 years experience in finance support role
- Proficient in Excel / Google Sheets
- Detail-oriented, organised, and responsible
- Able to handle confidential information

Good to Have

- Experience with e-commerce platforms (Shopee, Lazada, etc)
- Familiar with Quickbooks or similar accounting systems
- Good understanding of GST / CPF processes

Additional Information

- This role works closely with an external accounting firm (no full-set accounting required)
- Suitable for candidates who are organised, detail focused, and comfortable handling numbers and processes

Why Join Us

- Stable regular working hours
- Clear scope and responsibilities
- Opportunity to work closely with management
- Supportive and structured working environment

This role is best suited for someone who enjoys working with details, accuracy, and structured tasks.