Job Description

We are looking for a meticulous, quick-thinking Finance & Admin Assistant to support our Finance Manager and the wider office team. You will handle day-to-day finance documentation, prepare business proposals, and keep our paperwork accurate, organized, and on schedule. This is a hands-on role suited to someone who learns fast, takes pride in getting details right, and is comfortable juggling multiple tasks.

Key Responsibilities

Prepare, issue, and follow up on quotations and invoices accurately and on time
Draft, review, and track contracts and agreements, ensuring correct details, signatures, and version control
Assist the Finance Manager with data entry, document checks, and routine finance administration
Prepare paperwork and proposals for the company, including tenders, quotations packages, and supporting documents
Maintain organized physical and digital filing systems for easy retrieval and audit readiness
Liaise with clients, suppliers, and internal teams to obtain or confirm information and documents
Provide general administrative and paperwork support as needed, including ad hoc tasks that arise

Requirements

Diploma or degree in Accounting, Business Administration, or a related field (or equivalent experience)
1 to 3 years of experience in finance administration, accounts support, or office administration (fresh graduates with strong attitude may be considered)
Strong attention to detail and accuracy, especially with figures and documents
Fast, organized, and able to work to deadlines
Quick learner who can pick up new processes and systems with minimal supervision
Proficient in Microsoft Office (Word, Excel, Outlook)
Good written and verbal communication skills
Discreet and trustworthy in handling confidential financial information

Personal Qualities

Meticulous, proactive, dependable, adaptable, and willing to help out wherever the team needs support.