Finance Admin - Property Management

Job Title
Finance Admin - Property Management

About The Role
The role oversees financial and system administration tasks such as processing invoices, POs, SES, vendor maintenance, parking administration, and ensuring accurate documentation.It also manages tenant communication,reception duties, and provides comprehensive administrative support to the property management team.

What You'll Do

1. Financial & System Administration

. Generate invoices through the eInvoice system and submit them to the Finance Department in a timely and accurate manner.

. Process Purchase Orders (PO) for vendors using the SAP system, ensuring compliance with internal procedures.

. Prepare and process Service Entry Sheets (SES) in SAP to facilitate vendor payments.

. Extend and maintain vendor accounts to Client accounts via Service Request Ticket (SRT), ensuring proper documentation and approvals.

. Review and verify eInvoice submissions prior to payment approval to ensure accuracy and completeness.

2. Tenant & Stakeholder Management

. Respond promptly and professionally to tenant enquiries via the Salesforce Portal, ensuring effective communication and issue resolution.

. Liaise with tenants, vendors, and internal departments on administrative and billing-related matters as required.

3. Front Desk & Reception Duties

. Answer, screen, and handle daily incoming calls courteously and efficiently.

. Serve as the first point of contact at the reception, maintaining a professional image of the property management office.

4. Parking Administration

. Manage monthly season parking administration, including issuance of invoices and receipts upon payment.

. Prepare and submit monthly parking reports to the Finance Department for reconciliation and record-keeping.

5. General Administrative & Clerical Support

. Perform day-to-day administrative and clerical duties, including filing, record maintenance, and document control.

. Maintain proper filing of contracts, invoices, correspondence,

and related documents to ensure audit readiness and easy retrieval.

. Support the property management team in ad-hoc administrative tasks as assigned.

What You'll Need

. Diploma/Nitec or N/O Level Certificates with up to 2 years of job-related experience.

. Ability to follow basic work routines and standards in the application of work.

. Communication skills to exchange straightforward information.

. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

. Strong organizational skills with an inquisitive mindset.

. Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

OUR VALUES IN HIRING

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.