Finance & Admin Executive

We are seeking a highly organized, resourceful, and proactive individual to manage finance, and administrative functions while providing direct support to the CEO. This role requires someone who thrives in a dynamic environment, enjoys wearing multiple hats, and can handle both strategic tasks and day-to-day operations with professionalism and discretion.
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Key Responsibilities

Finance & Accounting
. Handle daily finance operations including invoicing, payment processing, and expense claims.
. Monitor and reconcile accounts payable, and receivable.
. Work with external accountant and auditors for bookkeeping, tax matters and monthly financial reporting.
. Ensure timely submission of finance-related documentation and statutory filings.
. Support grant applications and government submissions.

Admin & Personal Assistance to CEO

- Oversee general office operations, ensuring a smooth and efficient working environment.

- Manage procurement of office supplies, vendor coordination, and asset inventory.

- Support company events, meetings, and logistics arrangements.

- Handle basic IT and facility support coordination when needed.

- Provide PA support to the CEO.

- Handle confidential matters and sensitive information with discretion.

- Provide executive-level administrative support to the CEO, including scheduling, calendar management, and travel arrangements.

-Act as a liaison between CEO and internal/external stakeholders, ensuring timely communication.

-Assist in project coordination and ad-hoc tasks as assigned by the CEO.
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Requirements

. Diploma/Degree in Business Administration, Accounting, or related field.
. Minimum 2-3 years of experience in HR/Finance/Admin roles, preferably in a SME or fast-paced environment.
. Strong organizational, communication, and multitasking skills.
. Proficient in MS Office / Google Workspace familiarity with accounting software is a plus.
. Discreet, dependable, and able to maintain a high level of confidentiality. Resourceful and problem solver.