Finance & Admin Executive

Job Description

Finance & Accounting

• Perform day-to-day bookkeeping for all entities, including organising and filing of supporting documents/vouchers and bank reconciliations
• Handle invoice processing, expense claims and reimbursements, payment applications and submission of payments via online banking for approval
• Support preparation of basic financial reports/summaries for management review
• Prepare supporting documents for audits, statutory filings and bank account opening (including KYC materials)
• Liaising with external stakeholders (e.g. auditors and banks) as needed
• Assist with budget tracking and monitoring of recurring expenses
• Provide ad-hoc finance-related support to other teams (e.g. investment, legal)

Administration & Office Management

• Oversee day-to-day office operations, including supplies and equipment, vendor liaison, and cleaning arrangements
• Handle general office administration (reception, courier/mail, access cards) and compile monthly office expenses
• Support new joiner setup and other ad-hoc administrative tasks as required

Compliance and KYC

• Provide KYC documentation for investment projects on a periodic basis
• Maintain the group entity list and manage intra-group contracts

Job Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field
• 1–3 years of relevant working experience in finance/accounting and/or administrative support roles
• Proficient in Microsoft Office (Excel) and familiar with online banking payment operations; experience with Xero accounting system is an advantage
• Strong organizational skills with meticulous attention to detail, and experience handling multiple projects independently
• Proactive, resourceful, and comfortable working in a small/lean team environment