Field Service Coordinator

Under the direction of the Supervisor, provides dedicated support to the Field Service Organization and our customers.

Organize travel arrangements including travel request approval, hotel, flights, hire car, visas, work permits, EHS matters, collecting all required supporting documents prior to dispatch etc.

Assist to place purchase order to sub-vendors and verify invoices.

Updates data files, personnel database, and controlled documents.

Monitoring and updating of job planning schedule.

Assist with Field Service assignment tracking and manpower scheduling.

Administration of quotations and purchase orders.

Assist with preparation of job-related crew letters.

Performs general office work and any other ad hoc requirements.

Required to work outside the normal office hours or weekends (home base or office) due to changing service demands.

Capture and input Field Service jobs associated costs (man-hours and expenses) into ERP system including collection of timesheets and expense reports.

Assist in preparation of Sales Invoice, calculation of invoice amount as per PO definition.

Assist to provide support to customers in all enquiries in invoicing matters.

Support to Technical Service Department for dispatching, invoicing etc.

Maintain FSE utilization, CVs, Safety training records, personal information and all data pertaining to work and dispatch.

Filing of quotation and sales invoices.

Maintains approved vendor list (AVL) including personnel details.

Support Finance and EHS for internal/external audit.