Family Office Administrative Assistant

Job Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office.
• Handle office administration, filing, documentation, correspondence and data entry.
• Assist with scheduling meetings, appointments and other arrangements.
• Coordinate with vendors, service providers and external parties when required.
• Assist in arranging travel, transportation, accommodation and other logistical matters.
• Maintain and organize records, documents and household-related information.
• Occasionally assist with personal and family-related administrative matters, errands and arrangements as required.
• Assist with simple household coordination, such as liaising with contractors, cleaners, delivery personnel or maintenance service providers.
• Support the family members with ad-hoc administrative tasks when required.
• Perform other duties and projects assigned by the Family Office.

Job Requirements

• Diploma or above in Business Administration, Management or a related field.
• 1-3 years of experience in administration, personal assistant, family office, hospitality or a similar role.
• Good organizational and time-management skills.
• Responsible, discreet and trustworthy, with a strong sense of confidentiality.
• Good communication and interpersonal skills.
• Able to work independently and handle multiple tasks.
• Comfortable with occasional work outside the office or handling family-related arrangements.
• Proficient in Microsoft Office / Google Workspace.
• Good command of English and Chinese would be an advantage.
• Possession of a valid driving licence is an advantage.

Working Arrangement

• Mainly office-based administrative work.
• May occasionally be required to assist with family-related matters or errands.
• Working hours are generally regular, with some flexibility required for ad-hoc family arrangements.