Facility and IT Manager

Position Title: Facilities & IT Manager

Department: Operations & Administration
Reporting to: Chief Operating Officer / School Principal
Location: Singapore (Multi-Campus Environment)
Employment Type: Full-Time

Position Summary

The Facilities & IT Manager is responsible for overseeing the strategic planning, operations, maintenance, and safety of Knightsbridge House International School's facilities and technology infrastructure across all campuses. This role ensures the school operates in full compliance with MOE/ECDA/ECC standards and licensing requirements, and that all IT systems support a secure, innovative and digitally-enabled learning environment.

The role requires strong facilities management experience, IT infrastructure management skills, and a proven track record in supporting school operations in Singapore.

Key Responsibilities

1. Facilities & Campus Operations (Core duty)

• Manage day-to-day building and grounds operations across campuses
• Lead campus safety, maintenance and housekeeping functions
• Oversee vendor contracts, building services, and renewal cycles (security, cleaning, M&E services, etc.)
• Ensure compliance with ECDA Class C licensing, fire safety, BCA, SCDF and ECC regulatory requirements
• Conduct regular facility inspections and incident reporting
• Oversee space planning, classroom set-up, and student-friendly environment optimisation
• Implement preventive maintenance schedules and asset lifecycle plans
• Lead school renovations, construction, and expansion projects
• Manage furniture, fittings, playground equipment, and school assets

2. Health, Safety & Compliance

• Maintain school safety protocols aligned to ECDA, CPE, MOE, MOM and SCDF guidelines
• Lead emergency preparedness & business continuity plans (EHS / fire drills)
• Manage security systems: CCTV, access control, visitor management, biometrics
• Champion a safe and hygienic learning environment for children and staff

3. IT & Digital Infrastructure Management

• Oversee school IT systems, hardware, and networks across all campuses
• Manage student information systems, learning platforms, and cloud solutions
• Oversee cybersecurity protocols, data protection, backup, and recovery procedures
• Maintain Wi-Fi, AV equipment, and digital classroom technology
• Liaise with external IT vendors, ensuring SLAs are met and upgrades executed
• Support staff and student IT onboarding / troubleshooting

4. Procurement & Budgeting

• Manage procurement for facilities and IT assets
• Maintain inventories and asset tagging systems
• Track capital expenditure (CapEx) and operating budgets
• Negotiate contracts and vendor performance standards

5. Stakeholder & Team Leadership

• Lead and train facilities & IT support teams
• Collaborate with school leadership, teachers, ECDA licensing team, and contractors
• Provide timely reporting on facilities and IT KPIs

Qualifications & Requirements

• Diploma / Degree in Facilities Management, Engineering, Information Technology, or related field
• ECC / ECDA-aligned qualification or regulatory compliance knowledge required
• Minimum 5-7 years experience in facilities & IT management, preferably in education / early childhood environments
• Strong understanding of Singapore regulatory frameworks:
• ECDA licensing standards
• Workplace Safety & Health (WSH)
• SCDF Fire Safety regulations
• Data Protection (PDPA)
• Experience managing multi-site operations preferred
• Strong vendor and project management experience
• Hands-on IT infrastructure and troubleshooting capability
• Excellent communication, stakeholder management and problem-solving skills
• Ability to work independently in a fast-paced school environment
• High level of professionalism, integrity, and confidentiality

Key Competencies

• Facilities & IT Operations Leadership
• ECDA/ECC Licensing & Compliance Knowledge
• Vendor & Contractor Management
• Emergency & Safety Management
• Digital & Cloud Solutions Administration
• Project Management
• Budget & Procurement Management
• Child-safe campus mindset & safeguarding awareness

Work Schedule & Requirements

• 5-day work week occasional weekends for school events
• Flexibility to travel between campuses
• On-call support for critical facilities & IT events

Candidates who are able to commence work immediately will be given priority.

Job Types: Full-time, Permanent

Benefits:

• Health insurance

License/Certification:

• ECC Certificate (Preferred)

Work Location: In person