Facilities & Project Manager

The Facilities & Projects Manager is responsible for the planning, implementation and management of facilities operations, engineering services, infrastructure and building-related projects across the Company's facilities. This role supports business operations by ensuring facilities and assets are managed effectively, safely and cost-efficiently.

The incumbent leads and drives the end-to-end delivery of warehouse development, expansion, upgrading and infrastructure projects, including planning, budgeting, execution, commissioning and handover. The role is accountable for ensuring projects are completed on schedule, within approved budgets, and in accordance with operational, quality, safety and regulatory requirements.

The incumbent is also accountable for the effective operation, maintenance and continuous improvement of buildings, utilities and critical engineering systems. This includes managing consultants, contractors and service providers to ensure operational continuity, statutory compliance, asset protection and the long-term performance of the Company's facilities.

Primary Duties and Responsibilities

A. Facilities Management & Operations

1. Oversee the operation, maintenance and continuous improvement of buildings, warehouse facilities, utilities, MEP systems, air-conditioning systems, fire protection systems and other engineering infrastructure to ensure safe, efficient and reliable operations.

2. Establish, implement and periodically review programmes relating to:

• Facilities and building management

• Building and workplace safety

• Fire safety management

• Preventive and corrective maintenance

• Tools and equipment management

• Air-conditioning and ventilation systems

• Electrical systems maintenance

• Utilities management, including consumption monitoring and cost control

• Housekeeping, waste management and hygiene standards

1. Develop, implement and maintain procedures, controls and maintenance programmes to safeguard Company assets, support business continuity and enhance operational efficiency.

B. Projects Management

1. Lead and drive warehouse development, facility upgrading, infrastructure enhancement and engineering projects from planning through implementation, commissioning and handover.

2. Coordinate and manage consultants, contractors, service providers and relevant stakeholders to ensure projects are delivered safely, on schedule, within approved budgets and in accordance with operational, quality and regulatory requirements.

3. Review technical and process designs, project specifications and engineering proposals to ensure alignment with operational requirements and project objectives.

C. Budget, Compliance & Contractor Management

1. Prepare and manage annual operating and project budgets, and monitor expenditure to ensure effective cost control and optimal resource utilisation.

2. Manage external contractors, consultants and service providers, including performance monitoring and compliance with contractual, safety and statutory requirements.

3. Ensure compliance with all applicable regulatory, environmental, health, safety and fire safety requirements relating to facility operations and project activities.

D. EHS & Other Responsibilities

1. Attend all required training programmes relating to health, safety, environmental management and accident prevention.

2. Comply with all Company policies, procedures and Environmental, Health & Safety (EHS) requirements.

3. Serve as a member of the Fire & Safety Committee and support related initiatives where required.

4. Perform any other duties as assigned by the Reporting Superior or Head of Department.

Job Requirements:

• Degree or Diploma in Engineering, Facilities Management, Building Services, Construction Management, Project Management or a related discipline.

• Minimum 6 years of relevant experience in facilities management, engineering, construction, infrastructure or project management. Candidates with other qualifications may be considered if supported by relevant work experience.

• At least 2 years of supervisory, managerial or project leadership experience.

• Experience in managing projects, contractors or facilities across multiple locations or countries would be an advantage.

• Proficiency in English is required. Proficiency in Bahasa Malaysia would be an advantage to facilitate communication with contractors, vendors and operational stakeholders.

• Proficiency in Microsoft Office

• Familiarity with AutoCAD and Revit is preferred.

• Willingness to travel when required.

• Excellent interpersonal and communication skills & conversant in multiple languages will be added advantage.