Key Responsibilities
Facilities Management
- Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities guidelines such as BCA, NEA, SCDF, WSH etc.
- Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors performance yearly
- Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc
Transport Management
- Assist in supporting daily transport operations of SPD's vehicles and outsourced vendors
Project Management
- Provide support to the project team for new renovation and upgrading works.
- Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.
Administrative functions
- Perform sourcing, evaluation of quotations and seek approval for purchases.
- Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients
- Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements
- Coordinate and support the renewal of contracts and agreements required for the operations
Support other administrative activities and events
- Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers Meeting etc
- Support all administrative works such as managing card access, printing and phone line management, etc
- Other administrative duties as assigned
JOB HOLDER REQUIREMENT
- Diploma in any discipline (or equivalent).
- Minimum 5 years of relevant work experience for diploma holders.
- Candidates without the stated qualification but with substantial relevant experience may also be considered.
- Proficiency in Microsoft Office 365 applications (Outlook, SharePoint, Word, Excel, PowerPoint) is preferred.
- Possession of own transport will be an added advantage.
- Proactive, detail-oriented, with strong communication and interpersonal skills able to work effectively both independently and as part of a team
