Facilities Coordinator (Tuas)

Working Location : Tuas Bay Lane
Working Hours : Mondays - Fridays, 8am to 5pm

. Assist the manager in administrating the day to day operations in Facilities Management Department.

. Provides administrative and site facility support.

. Communicate service requests to Command Centre.

. Assigns the generated work orders to FM Team

. Coordinate with the FM Team to close the service requests

. Ensure work orders issued are closed in time with customer satisfaction.

. Maintain and check for accuracy on completed paperwork submitted by vendors.

. Develop and maintain filing system to keep track of work updates and statutory licenses status.

. Assists the site FM in managing cleaning staff, pest control staff and other vendors when required.

. Coordinates with Vendor to arrange for any servicing schedule

. Manage and monitor pantry service and ensure that services are meeting/exceeding SLA define by Client and SODEXO

. Provides support whenever there is shortage of manpower in the department.

. Administrate OT submissions for staff.

. Assists the FE in liaising and reporting building defects wherever applicable.

. Conducts safety walks and workplace inspections together with the FE.

. Assists the FE in the preparation of reports and documents in variety of formats (PowerPoint, Excel, Word etc.).

. Escalate urgent issues identified to the Site FM.

. Maintain site records, keeping it updated and accurate.

. Raise purchase requisitions as required.

. Any ad-hoc duties required by the department.

. Tracking of consumable items and finance expenditures.

. Prepare monthly Facilities and Food Service Reports and present to client.

. Track meeting minutes and follow up on action items to close in timely manner.

. Event management / setups with the FM team as and when required (hands-on might be required).

. Short term assignment on checking of fire safety equipment on monthly basis within the buildings.

. Process any transport claims and submit to transport vendor for payment.