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Facilities Coordinator

JLL
Fresher
Singapore
  • Posted 4 hours ago
  • Be among the first 10 applicants

Job Description

  • To support the account lead for the soft Services & operations.
  • To escalate to account lead if there is any issue arises on site related to soft services & operations
  • To Liaise with the building management and security regarding access, car parking, etc.
  • Routinely inspect cleaning inside the white space are being well maintained (comm room & closets) upon taking over
  • Work with account lead for the taking over of floors, meeting rooms, cafeteria, pantry, washrooms, storage space, back of house
  • Work with account lead to establish processes and protocols for cleaning various surfaces, compartments, employee touch points.
  • To establish process for effective waste management with EGS, account lead and landlord.
  • Development of new SOPs and EOPs related to soft services for IOI
  • Ensure documentation of OMM & as built drawings related to soft services are in order
  • To ensure all the warranty of white goods are well kept/documented
  • To work with the project team on the detailed cleaning of the space in preparation of go-live.
  • Vendor & hard service contract management to ensure that it is professionally delivered at the right costs.
  • To attend trainings to understand the operation of soft services items.
  • Snagging and de-snagging of the site in preparation of go-live
  • Managing all outsourced service contracts including inspections and quality management of service delivery – this includes all Cleaning functions/ Security/ Administration/ Reception/ Helpdesk/ Pantry and Mailroom services.
  • Developing and implementing building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems
  • Ensuring an adequate supply of materials and service for the proper operation of the buildings and enter into supply and service contracts as approved by the client
  • Routinely Inspect all contracted services to ensure performance measures are being maintained
  • Ensure Helpdesk service requests are attended to in time.
  • Achieve client satisfaction to Client expectations.
  • Assure a steady, clear and empathic communication flow between the facilities teams and the customers
  • Liaise with building management and security regarding access, car parking, etc.
  • Holistic inspection of the facility at least weekly, ensuring it is tidy, organized, in perfect working order and in good repair, with action taken to remedy any issues
  • Vendor management and supervision, including contractor site briefings
  • Invoice processing and cost reporting for facilities management
  • Reporting on metrics, financial results and other data as required
  • Ensure that the day-to-day operation of Morgan Stanley Facility is conducted in an efficient and effective manner
  • Being proactive in identifying and implementing more efficient and/or cost-effective processes, including periodic re-assessment of vendors and products
  • On-call availability after office hours for emergency needs as required
  • Coordinate events, conference, and meeting room setup with BU and internal CS teams
  • Manage all rooms set up
  • Manage all client area facilities
  • Ensure the level of service standards and cleanliness of the property, meet the set standard of the company
  • Work closely with HelpDesk, Reception, Catering, and Property Operation Teams
  • Assist with the preparation and regular update of the Housekeeping Department Budget, in close cooperation with the Management ensuring targets are met and costs are effectively controlled.
  • Recruit, select and develop Housekeeping employees / vendors to work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks.
  • Thorough hands on management, supervise closely all Housekeeping employees / vendors in the performance of their duties in accordance with policies and procedures and applicable laws.
  • Develop and assist with training activities focused on improving skills and knowledge.
  • Manage service contracts, including inspections and quality management of service delivery
  • Prepare tender documentation, evaluation of tenders; prepare contracts
  • Management of contract resource to achieve Service Level Agreements to Key Performance Indicators at optimum cost for Client.
  • Participate in Emergency Evacuation procedures including crisis management and business continuity.
  • Manage all Health and Safety issues and actively participate in Health and Safety reviews

About Company

Job ID: 153879881

Last Updated: 07-09-2026 07:10:47 PM
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