- Facilities Coordinator (Commercial / Tenancy Based Office)
Integrated Facilities Management Work Dynamics (APAC/SG)
What this job involves:
Providing onsite support
You will be the upper facilities management's trusted right hand on all facilities-related activities. You'll do this by performing routine site inspections to ensure all building processes and best practices are implemented and maintained.
Where can processes be improved How can we save costs These are questions that will be at the forefront of the team's thinking. You, too, will always have an eye on this, contributing suggestions as they arise.
You'll also lend the team a big hand by providing admin support including front desk receptionist duties, basic housekeeping, cafeteria operations and vendor coordination. Also, part of your job scope is to hit the client key performance indicators and meet service level agreements as per the client agreement
Meeting the clients facilities needs
At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you'll be responsible for working closely with clients and vendors onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you'll take part in the procurement of vendors and services from time to time.
As part of Facilities Management, Facilities Coordinator will be responsible on the following:
- Serves as the liaison for all facilities services, inclusive but not limited to cafeteria, catering, events, janitorial, lab services, cleanroom landscape, waste management, space planning, and project development services.
- Monitors the day-to-day operation and leads by example to Cafeteria, Housekeeping and Facilities teams.
- Assists in Cleanroom Consumables and Cleanroom Cleaning Equipment purchasing
- Aids in Building and Construction works of Facilities Team
- Helps in moving-in & out of workstations, event set-ups and All Hands set up of the client
- Supports in any request of Catering Services and other request from Client through Cafeteria Team
Making everyone safe and risk-free
Do you value workplace safety If so, you'll be a perfect fit for the job. In this role, you will assist to ensure everyone's health and safety by keeping safe workplace procedures in place and order. You'll also be expected to carry out these procedures, as needed.
At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You'll also be expected to follow escalation and incident reporting procedures and comply with the firm's guidelines and strategies.
Safety Site walk inspection with client and JLL EHS Helps in all environmental and facilities audit such as ISO45001, RBA, client, and customer audit. Managing and uploading the following client compliance in the system:- Chemical Authorization
- Job Hazard Analysis
- Permit to work system (project work plan)
- Compliance Calendar
- General Hazard Report
- Intelex
- NEA submissions
- Passion for service
Do you have at least 1 year of working experience in a commercial / tenancy-based office facilities environment or other related fields Do you have an understanding of local occupational health and safety requirements, critical facilities environment and vendor management Are you knowledgeable in various commercial office mechanical and electrical (M&E) systems You are what we're looking for!
JLL's unmatched excellence is only made possible by team worka core value we want you to possess. As the facilities coordinator, we expect you to support the team and work well with others toward achieving targets. Likewise, you must have a proven track record of flawless project execution, all while following company standards and procedures. Ensuring that the team practices our I am JLL core behaviours is also under your mandate.
- Client focused enthusiast
It is important that you can easily interact with the general client staff and vendors to deliver efficient services. We'll also count on you to address conflicts and conflicting priorities effectively. Likewise, you must be an excellent and resilient communicator who faces customers with a smile at all times, even when times get rough occasionally.
