Facilities Coordinator cum Reception (MNC / Kallang)

Our Client is a Fortune 500 US MNC and the world's largest chemical company in terms of sales. They would like to invite suitably experienced candidates to join them as Facilities Coordinator cum Receptionist.

FACILITIES COORDINATOR CUM RECEPTIONIST (One-Year Contract / Renewable)

Job Summary

The Facilities Coordinator cum Receptionist plays a dual role in ensuring smooth workplace operations and delivering a professional front-desk experience. This position is responsible for coordinating day-to-day facilities activities while managing reception duties, ensuring a safe, compliant, and welcoming office environment in line with Singapore workplace regulations and corporate standards.

Key Responsibilities

Reception & Front-Desk Operations

. Serve as the first point of contact for visitors, guests, and walk-in enquiries

. Manage visitor registration, access passes, and meeting room coordination

. Answer and route incoming calls professionally and handle general enquiries

. Receive, sort, and distribute mail, parcels, and deliveries

. Maintain a clean, presentable, and welcoming reception area always

Facilities Operations & Coordination

. Coordinate daily facilities services including maintenance, repairs, cleaning, security, pantry, and pest control

. Log, track, and follow up on facilities service requests and work orders

. Conduct routine office inspections to identify maintenance or safety issues

. Liaise with building management, landlords, and contractors on facilities matters

Compliance, Safety & Workplace Standards

. Support compliance with Workplace Safety and Health (WSH) Act requirements

. Assist with fire safety compliance, emergency preparedness, and evacuation drills in line with SCDF guidelines

. Ensure office setup and common areas comply with internal policies and local regulations

. Support incident reporting and follow-up actions

Office & Space Management

. Support meeting room setup, office seating arrangements, and internal moves

. Coordinate workstation readiness for new hires and departing employees

. Maintain accurate records of office layouts, assets, and facilities documentation

Administrative & Financial Support

. Raise purchase requisitions and assist with invoice processing for facilities-related expenses

. Maintain vendor contact lists, service contracts, and facilities records

. Assist with basic reporting on facilities costs, service performance, and office usage

Qualifications & Experience

. GCE, Nitec, Diploma in Facilities Management, Business Administration, Hospitality, or related fields

. 1-3 years of experience in facilities coordination, reception, office administration, or customer service (Singapore office environment preferred)

. Basic understanding of Singapore workplace regulations including Workplace Safety and Health (WSH) Act and Fire Safety requirements (SCDF)

Skills & Competencies

. Professional telephone etiquette and front-desk presence

. Strong coordination, organisation, and multitasking skills

. Clear verbal and written communication skills

. Service-oriented mindset with attention to details

. Proficiency in Microsoft Office (Outlook,Word, Excel)

. Experience with facilities or visitor management systems is an advantage

OTHERINFORMATION

Working Locations :Kallang Way

Working Hours : 8:30 am to 5.30pm (Mon - Fri )

SBS / MRT Services : NEL Potong Pasir / 100, 107, 125,151, 154, 175, 8, 61,64,65,90)

SBS / MRT Services : MBFC (DTL Exit C / Marina Bay Exit B / Raffles Place Exit J)

Please email your resume in editable MSWord format to [Confidential Information].

Thank You.

Angelina Lim

Reg :R1101664

Lic :97C4989