Itron is innovating new ways for utilities and cities to manage energy and water. We create a more resourceful world to protect essential resources for today and tomorrow. Join us.
Role Overview
Itron is seeking a proactive, detail-oriented Facilities Coordinator to support day-to-day facilities and workplace operations at its Singapore office. This is a contract position, where you will work on-site at Itron while being employed through a third-party payroll partner.
Experience: 1-4 Years
The role is designed for a hands-on facilities professional who can independently manage workplace operations, vendors, and stakeholders, while aligning with Itron's global facilities standards, local compliance requirements, and employee experience expectations.
Key Responsibilities
Facilities & Workplace Operations
- Manage daily office operations to ensure a safe, efficient, and professional workplace environment.
- Ensure workspace readiness including seating, meeting rooms, common areas, and office equipment.
- Act as the on-site point of contact for all facilities-related issues and service requests.
- Coordinate Moves, Adds, and Changes (MAC) related to office layouts, seating, and space utilization.
- Support smooth day-to-day operations for employees, visitors, and leadership.
- Proactively identify facility-related risks or improvement areas and escalate appropriately.
Vendor & Service Provider Management
- Coordinate with building management and external service providers including housekeeping, security, maintenance, pantry services, and pest control.
- Monitor vendor performance against agreed service levels and ensure timely issue resolution.
- Track service requests, work orders, and follow-ups through to closure.
- Support invoice verification and maintain basic records related to vendor services and contracts.
- Ensure vendor compliance with site rules, safety standards, and workplace guidelines.
Health, Safety & Compliance
- Support implementation of workplace health, safety, and security standards in line with Itron policies and Singapore regulations.
- Assist with regular facility inspections, audits, and compliance checks.
- Coordinate emergency preparedness activities including drills, signage, and vendor readiness.
- Ensure adherence to local building rules, safety guidelines, and statutory requirements.
- Report incidents, hazards, or near misses in line with internal procedures.
Administrative & Operational Support
- Support office-related procurement such as stationery, pantry supplies, and minor equipment.
- Assist with internal office events, employee engagement activities, and leadership or client visits.
- Manage courier services, mailroom activities, and facilities documentation.
- Maintain accurate trackers, reports, and records related to facilities operations.
- Support coordination with IT and HR teams for onboarding, offboarding, and workplace needs.
Stakeholder Coordination
- Work closely with internal teams including HR, IT, Finance, and global Facilities partners.
- Communicate clearly with employees regarding facilities updates, maintenance activities, and office guidelines.
- Escalate operational, vendor, or safety issues appropriately and provide regular status updates to stakeholders.
- Act as a reliable on-site representative for facilities-related matters.
Required Skills & Experience
- 35 years of experience in facilities coordination, workplace operations, or office management.
- Hands-on experience managing vendors and service providers.
- Strong organizational and multitasking skills with high attention to detail.
- Ability to work independently and take full ownership of on-site responsibilities.
- Clear verbal and written communication skills.
- Comfortable working in a multinational corporate environment.
Preferred Qualifications
- Prior experience supporting technology, engineering, or corporate office environments.
- Exposure to global or regional facilities processes and corporate standards.
- Basic understanding of procurement, invoicing, and cost tracking.
- Experience supporting hybrid or flexible workplace models.
Key Competencies
- Proactive and solution-oriented mindset
- High level of reliability, accountability, and professionalism
- Strong service orientation and stakeholder focus
- Ability to handle confidential and sensitive information
- Adaptable to changing business and operational needs
Shift & Working Details
- Work Location: On-site at Itron office, Singapore
- Shift Timing: 20-25 hours per week, Monday to Friday
- May require occasional schedule adjustments within business hours to support office events, leadership visits, audits, or urgent facilities issues
Employment & Contract Details
- Employment Type: Contract role
- Payroll: Third-party payroll partner
- Work Arrangement: On-site at Itron offices
- Reporting: Functional alignment with Itron Facilities / Operations team
Itron is committed to building an inclusive and diverse workforce and providing an authentic workplace experience for all employees. If you are excited about this role but your past experiences don't perfectly align with every requirement, we encourage you to apply anyway. In the end, you may be just who we are looking for!
The successful candidate's starting wage will be determined based on permissible, non-discriminatory factors such as skills and experience.
Itron is proud to be an Equal Opportunity Employer. If you require an accommodation to apply, please contact a recruiting representative at 1-800-635-5461 or email [Confidential Information].
Itron is transforming how the world manages energy, water and city services. Our trusted intelligent infrastructure solutions help utilities and cities improve efficiency, build resilience and deliver safe, reliable and affordable service. With edge intelligence, we connect people, data insights and devices so communities can better manage the essential resources they rely on to live. Join us as we create a more resourceful world: www.itron.com
