Facilities and Admin Executive (MNC, East Location)

We are looking for a dedicated Facilities and Admin Executive to be the backbone of our building operations and office coordination. If you thrive in a dynamic environment, love solving problems, and take pride in maintaining a safe and efficient workplace, this is the perfect role for you!

What You Will Do

As our Facilities and Admin Executive, you will take ownership of the day-to-day administration and coordination of our building and facilities. Your key responsibilities will include:

• Facilities & Operations Management: Conduct regular building inspections, track defects to closure, and manage the preventive maintenance calendar. You will also handle the facilities helpdesk, coordinating with vendors and technicians for repairs and minor improvement projects.

• Vendor & Cost Control: Source quotations, prepare purchase orders, and verify invoices. You will monitor facilities expenditure against our approved budget and evaluate vendor performance to identify cost-saving opportunities.

• Safety & PPE Administration: Take charge of administering engineers PPE, including safety shoes, uniforms, and life vests. You will monitor inspection expiry dates for life vests and fall-arrest systems, ensuring our team is always equipped and safe.

• Compliance & Audit Support: Provide vital administrative support for WSH, ISO 9001, and ISO 45001 activities. You will coordinate WSH Committee meetings, maintain ISO documents, and organize evidence for internal and external audits.

• Office Administration & Reporting: Order office and pantry supplies, coordinate general workplace requirements (like signage and meeting-room equipment), and prepare concise monthly facilities performance reports.

Who We Are Looking For

• Education: Minimum GCE O-Level with relevant experience, or a NITEC/Higher NITEC/Diploma in Facilities Management, Business Administration, Building Services, Supply Chain, Safety, or a related discipline.

• Experience: At least 3 years of relevant experience in facilities or operational administration (vendor management, purchasing, building-maintenance coordination, and inventory control). Experience in an engineering, marine, industrial, or technical-service environment is highly advantageous.

• Technical Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and familiar with ERP NetSuite. You should also have a basic understanding of common building services like air-conditioning, electrical, fire-safety, and access-control systems.

• Your Work Style: You are proactive, detail-oriented, and capable of identifying issues without waiting for daily instructions. You are comfortable conducting regular building walkabouts and are willing to coordinate occasional after-hours maintenance when urgent matters arise.

  Interested candidates may email their updated resume to [Confidential Information]