WE TAKE YOU ABOVE BEYOND
Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.
Job Responsibilities
- Provide high-level professional secretarial and administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Write or draft correspondence, reports, documents and/or other written materials.
- Maintains customer confidence and protects operations by keeping information confidential.
- Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
- Prepare purchase orders and lease for requested equipment and supplies. Co-ordinate with the respective vendors and department in relation to paperwork, office equipment and sundries and set delivery according to usage.
- Liaise with other departments to maintain and promote efficiency in day-to-day operations.
- Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
- Receive calls and/or greet visitors, take and relay messages, respond to requests for information; provide information or direct caller/visitor to appropriate individual.
- Maintain and/or create files or record keeping systems. Sort, label, file and retrieve documents or other materials.
- Monitor, track and follow up on documentation, case files or other assignments to ensure appropriate timelines are met and actions completed.
- Establish and maintain effective communication, coordination and rapport with Team Members and Management.
- Maintain confidentiality of sensitive materials and project the Company's professional reputation
- Perform any other tasks and projects as assigned.
Job Requirements
Education & Certification
- Diploma in Business Administration, Economics, or a related discipline, or equivalent professional experience.
Experience
- At least 5 years of relevant experience in a similar administrative, coordination, or operational support role.
Skills & Competencies
- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.
- Strong interpersonal and communication skills with the ability to collaborate effectively with stakeholders.
- Good organizational and time-management skills, with the ability to manage multiple tasks and priorities.
- Ability to work independently with attention to detail and accuracy.
- Demonstrates integrity and discretion when handling confidential or sensitive information.
- Positive and proactive attitude, with a willingness to learn and support team objectives.
- Able to work effectively in a fast-paced environment and manage work under tight timelines when required.
- Maintains a professional and presentable appearance in accordance with company workplace standards.
Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.
