We are looking for a proactive F&B Admin Executive to support our restaurant's daily operations. This person is responsible for managing and coordinating all administrative, financial, and compliance-related support functions for the F&B outlet. This role requires organisational skills, attention to detail, and the ability to handle confidential and customer-facing matters.
Job Responsibilities:
Administrative Support
- Handle daily administrative duties including filing, data entry, and documentation
- Prepare and maintain staff records, attendance, and training trackers
- Assist in preparing reports for management (e.g., sales reports, petty cash, inventory summaries)
- Assist in translating menus and related materials into English for operational use
Purchasing & Inventory Coordination
- Coordinate with suppliers for orders, deliveries, and price updates
- Maintain accurate records of inventory, invoices, and delivery orders
- Follow up with vendors on product availability, discrepancies, or quality issues
- Assist in stock-take preparations and documentation
Operations Support
- Support the Restaurant Manager with scheduling, manpower planning, and roster updates
- Assist in coordinating staff training, certifications (e.g., food hygiene), and renewal reminders
- Prepare documents for audits, licensing, and compliance requirements
Customer & Service Support (when required)
- Assist with reservation management or customer enquiries during peak periods
- Support front-of-house operations with basic service tasks if needed
Financial & Billing Support
- Handle petty cash, expense claims, and daily cash reconciliation when required
- Verify invoices and submit them for finance processing
General Office & Outlet Coordination
- Act as the communication point between the restaurant and HQ departments (HR, Finance, Procurement).
- Ensure office supplies, forms, and operational materials are well-stocked.
- Any other duties as assigned
Job Requirements:
- Minimum an O-Level, Nitec, Diploma, or professional certificate
- At least 2 years of working experience in a related field; prior admin experience preferred, F&B exposure is a plus
- Strong organisation, communication, and multitasking abilities; able to work independently and thrive in a fast-paced environment
- Willing to work on weekends and perform overtime when necessary
- Bilingual in Mandarin to liaise with Chinese-speaking employees and handle related documents
By submitting your application, you consent to the collection, use, and disclosure of your personal data by Gaia Lifestyle Holdings Pte Ltd for the purposes of processing and assessing the job application, and for other employment-related purposes in accordance with the Personal Data Protection Act 2012 (PDPA).
You declare that the information provided in your application is true and complete to the best of your knowledge. You understand that any false or misleading information may result in the rejection of application or, if employed, termination of employment.
