Manage, and coordinate inbound shipment, outbound delivery, stock count and ad hoc event related activities.
Inbound Processing
- Create Purchase Order and Invoice Verification in SAP for incoming shipments
- Ensure accuracy of Commercial Invoice and billing information prior to processing
- Send shipment documents and pre-alerts to relevant parties prior to shipment arrival
- Preparation of Letter of Indemity to the Freight Forwarders
- Process and submit Commercial Invoice and Invoice Documents to Accounts Department
- Update Shipment Records
- Ensure shipment inbound completeness.
- Send email to relevant departments to inform them after shipment is inbounded
- Perform system adjustment for any missing or damaged items received in shipment after submitting e-approval
- Processing Shipment Freight and GST Invoice Documents for approval
Outbound Processing
- Processing of Sales order Shipment dropped by the Stores and sales team.
- Review stocks quantity for fulfilment of Sales Order.
- Update Delivery Record accordingly to the Delivery Schedule.
- Send Sales Order Information and Planned Delivery schedule to the warehouse for order processing.
- Communicate with stores to ensure delivery request received accordingly.
- Preparation of documentations for stocks delivery and transfer to/fro Warehouse.
- Monitor deliveries and returns from the warehouse and delivery teams.
- Ensure that all the DO are scanned in the shared drives by the warehouse team.
- Processing GST Invoice Documents for approval
- Consolidation of deliveries issues and discrepancies for review.
Stocktake
- Lead the preparation on stock take exercise and prepare the necessary steps before conducting stock take.
- Upload stock information into the system
- Verify stocktake results with the store in charge and review on stocks discrepancies.
Event / Store Setup and Teardown
- Transportation arrangement on delivery and collection for Stores and Event's Setup and Teardown / Closing.
- Providing necessary support
- Liaise with Sales Team on Stocks returning Process
- Ensure stocks transfer back to warehouse are processed accordingly in system
Delivery to customer
- Monitor deliveries and returns from the warehouse and delivery teams.
- Ensure that all the DO are scanned in the shared drives by the warehouse team.
- Verify the invoices (delivery team) charges before submitting to the finance team to process.
Reports
- Shipment Report
- Outbound Delivery Tracking
- Expiry and Tester Report
Requirements:
- Strong communications skills to articulate Brand needs to Supply Chain network outlining Supply Chain needs/capabilities to the Brand
- Proficient in MS Excel, Word
- Willing to take initiative and a positive attitude
